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Job Purpose Job Purpose Description Business Metals Unit Muri Location Muri Poornata Position Number of the job 102820 Reports to Poornata Position No 090036 Poornata Position Title of the job Area Head Purchases Reports to Poornata Position Title Unit -FH- Materials and Logistics Function Purchase Reports to Function Unit -FH- Materials and Logistics Department Materials and Logistics Reports to Department Materials and Logistics Date of Last Updation Approval 1 Job Purpose Planning organizing monitoring implementing and controlling Placing Purchase order on time of MRO Capex items for both CGPP and refinery plant Medicines for OHC RMP related spares and services Vehicle spares and services of HEMMs Also responsible for finalization Annual Rate contract of Filter Cloth Centralized Procurement pan Hindalco Units Utkal Muri Belagavi Renukoot Unit in coordination with Strategic Procurement Cell with an objective to control costs and support the plants in containing operating costs well as navigating them to the various consuming units keeping in view the inventories and consumption pattern Enhancement of vendor source for better sustainability Provide valuable inputs in procurement for various areas of MAP So as to meet the company s operational requirements and maintain continuity of supplies while also ensuring that purchases are made in time and at the most optimum costs 2 Dimensions Sl No Manpower Nos Function Dept Section Remarks 1 Management Nil 2 Staff One 3 Worker Nil 4 Contract Nil Total One Business SBU Unit Revenue Business Workforce Number Unit Workforce Number 800 on roll emloyees 1000 contract workers Function Workforce Number Department Workforce Number Other Quantitative and Important Parameters for the Job Budgets Volumes No of Products Geography Markets Customers or any other parameter Planning Execution Summary FY22-23 Value of MRO Supply and Service in Cr 10 00 Value of Capex Supply and Service in Cr 50 00 Value of Filter Cloth for PAN Hindalco Utkal Muri Belagavi Renukoot In Cr 10 00 Value of RMP supply Services In Cr 220 00 Value of RM Volume of Work Summary FY22-23 No of PR Line MRO handled 15000 No of PR Line Capex handled 1000 Budget Control Rs 3 Job Context Major Challenges Job Context Muri Unit is one of the only manufacturing plants in this district of Jharkhand It is one of the bigger unis in Jharkhand The plant is located about 350 Kms from Kolkata and about 70 Kms from Jamsedpur which are the nearest major markets Infrastructure hurdles like poor proximity to good roads and railways lack of developed local markets poor transport base As local markets are not sufficiently developed creating a good and reliable vendor base is of prime importance Timely procurement of All Materials at optimum cost is the primary responsibility of this position The Major Challenges are as under Supply Chain management Collective handling of key raw materials for Muri Infrastructure hurdles like poor proximity to good roads and railways lack of developed local markets poor transport base very limited courier services are some of the challenges in supply chain As local markets are not sufficiently developed creating a good and reliable vendor base is of prime importance Work with limited resources and take timely action to meet the high expectations of internal customers without compromising on quality or cost and at the same time ensuring that proper systems and procedures are followed Analyze the demand supply scenario for each key raw material and understand the market dynamics driving prices with a view to take more informed and logical decisions in procurement Monitor the entire supply chain of the complex path of MRO items as well as raw materials movement Controlling Cost Efficient buying is the key to containing cost The Job requires knowledge and understanding of the products Managing Volatility The current market is very volatile and an understanding of market dynamics for each product is required to formulate appropriate long- and short-term strategies for procurement of the key raw materials Ensure that procurement of key raw materials are within budgeted numbers especially in today s volatile market scenario with many external uncontrollable factors Sourcing Understanding of the sourcing strategy of the competitors etc Vendor Development Development of Sources for ensuring guaranteed supply for securitizing the availability and maintaining uninterrupted supply for smooth production Identifying and developing reliable vendors Sustainability Securitization of Key Raw Materials is an important function on long term basis at optimum cost 4 Key Result Areas Accountabilities Key Result Areas Accountabilities Supporting Actions Procurement of MRO Capex items all HEMMs Spares Services and Maintenance of Company Owned vehicles Medicines for OHC Preparation of Purchase Orders by taking into consideration all agreed commercial and legal aspects and timely release of orders Follow up with Suppliers for pre-dispatch inspection report logistics arrangement and other required documentation process Preparing Blanket orders and generate releases Follow up for payments Road permit reconciliation for payments etc Giving dispatch schedule daily dispatch of materials so that material reach in plant on time and avoid stock out situation Ensure inventory levels are maintained as per plant requirement Daily follow up with suppliers for quality of material and informing them regarding quality Co-ordination with transporters for timely lifting and delivery of Materials Follow up for payments Road permit reconciliation for payments etc Doing various jobs of multiples buyers during their absence to meet the plant urgency Vendor Development Identify reliable sources Assess capability of vendors in respect of technology capacity and quality control and commitment for delivery Maintain updated data base of Vendors To continuously look for alternate sourcing to get the most competitive price and drive the initiative of cheaper substitution Recommend for enhancement of vendor source for better sustainability Analyzing new sources based upon the plant requirement Ensure development of quality vendors so as that dependence on single vendor is reduced and enhance savings Evaluating Suppliers Evaluating suppliers based on their ability to supply product as per our requirement on time delivery after sales response in accordance with the organization s requirements on six-month basis Establishing Criteria for selection evaluation and re-evaluation of vendors and maintaining records of the results of evaluations and all necessary actions arising from the evaluation Co-ordination with inter Departments Coordinating with Stores for preparation of GRN and inspection to proceed further process Co-ordinate with F A Dept team for release of payments on time and sort out issues related to payments Coordinating with logistics team transporters for prompt responses Coordinating with users team for early inspection the receipt materials Weeky meeting with Engineering teams to ensure smooth information flow to ensure that operations are carried out and any emergencies challenges issues are resolved without any losses being incurred Critical ROL Items Daily review of ROL items placing order on time so that these critical items reach site before stock out items reach site before stock out Risk Assessment Risk assessment for delay in delivery and development of alternate process and vendor to meet the timeliness of requirement of materials To ensure implementation of safety health and environment systems Ensured MSDS for Hazardous materials Vibes Actioning Voice Actioning Ensure compliance of IMS Additional responsibilities Filter Cloth Centralized Procurement pan Hindalco Units Utkal Muri Belagavi Renukoot Unit Finalization of Filter cloths Annual contract for Pan Hindalco Units Collecting performance feedback for each vendor from units Discussing relevant performance issues with vendors during technical discussion based upon the feedback received from each of the units Seeking confirmations on life guarantees across each application Quarterly review with unit and vendors Development of supplier performance matrix against each filter to monitor regular supplier performance World Class Management WCM Custodian for WCM s People Management Committee at Unit Ensure task force with outlined accountabilities for each aspect of People Management Sub Committee goals Ensure all People Initiatives are completed within the stipulated time frames Ensure that the Unit is prepared during Audits etc from a People Management standpoint 5 Job Purpose of Direct Reports Position Title Job Purpose Position No AH Material and Logistics 102820 6 Relationships Internal Frequency Nature Unit Head Need Basis Approval Guidance Stores Dept Frequently Coordination Stocks Status GRN follow up Inventory Timely unloading Min Max levels etc Indenters Users Frequently Coordination Technical clearances etc F A Frequently Payment follow up shot- out payment related issue Bank details update of vendor Tax structure creation etc Ekayaan Teams Need Basis Resolve Ekayaan Related issue Logistics Section Daily basis Coordination for transportation of materials SPC Mumbai Need Basis Coordination for Negotiation Update MOU status External Frequency Nature Supplier s Frequency Follow up for quotation delivery etc Transporter Need Basis Coordination for transportation of materials 7 Organizational Structure Declaration This job description is a true reflection of the position AH Materials Logistics Job Holder Reports to Manager Name Date of Entry Approval