PF Materials

Job Description

Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and external) to the jobholder in the context of the Business/Unit/Function/Department/Section

UltraTech Cement Limited, a Grasim subsidiary has an annual capacity of 17 million tonnes. It manufactures and markets Ordinary Portland Cement, Portland Blast Furnace Slag Cement and Portland Pozzolana Cement.

The thrust area for job holder is reducing lead time of procurement by continuous monitoring, follow-up with suppliers/vendors for purchase orders issued & optimize the cost of procurement by utilizing various cost reduction techniques like value engineering, make or buy decision, vendor development & product development, inventory control & analysing and nullifying hidden cost of procurement.

Major Challenges

Arranging emergency procurements due to erratic consumption & stock outs of materials due to unplanned requirements during plant shutdowns.

Development of Vendors for Electrical, Production & Instrumentation items.

Key Result Areas: Write the key results expected from the job and the supporting actions for each of these key result areas (For a majority of jobs typically there could be 4- 7 key result areas)

Key Result Areas

Supporting Actions

Accountability:Purchase:

Coordinate and monitor procurement activities for electrical, instrumentation & production as per the requirement of Ultratech Gujarat Cement Works Unit.

Scrutinize and classify indents as per their importance & priority.

Conversion of requisition into orders as early as possible.

Negotiate with vendors for prices & procurement terms & conditions.

Organizing meetings with initiators on a regular basis to understand the technical specifications & comprehend their priorities.

Take feed back from internal customer.

Take corrective action for improving internal customer satisfaction.

Procurement Cost

Monitor & review the cost of procurement which includes ordering cost, material cost, freight & insurance cost, handling cost, Packing & forwarding cost.Taking effective steps to reduce majority of above.

Explore alternate markets.

Explore alternate supplier.

Exchange information with group units.

Regulate quantities & deliveries in consultation with user departments.

Develop alternate supplier to OEM without compromise on quality.

Keeping close contact with stores & analyzing past procurement trends.

Negotiate value based discount on high value/volume orders.

Vendor Development

Review vendor rating of existing & identification of new vendors for quality, cost and delivery improvements.

Regular review of existing vendors based on past performance.

Take feed back from group units & CPC.

Give feed back to vendor on performance.

Monitor improvements.

Locate alternate vendors.

Evaluate new vendors.

Lead Time Reduction

Monitor & review lead time of critical and regular items, identify & implement corrective actions, for reducing lead time to improve customer satisfaction.

Analyse the lead time from indent to ordering.

Identify the delay areas.

Discuss with superior to simplify processes.

Increase items under annual rate contract.

Followup for correction in specification, Order value etc.

Monitor pendency of indents & Pos.

Coordinate & followup with CPC & vendor for timely delivery.

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