Senior Facilities Coordinator

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Senior Facilities Coordinator Work Dynamics What this job involves Providing onsite support You will be the Site leads reliable resource on whom we can bank on for all technical expertise You ll achieve this by responsibly performing routine site checks and inspections to ensure all critical procedures and equipment management best practices are implemented and followed Also we would look at your technical skills and suggest if any processes can be improved and implement cost saving measures There will be questions that will arise while you are at the forefront and your contributions should be inline with team thoughts and motive You ll also lend the team a big hand by providing admin support including front desk duties basic housekeeping and appointment coordination You ll need to ensure we hit key performance indicators and meet our service level agreements Key aspects Monitor day to day technical operations activity for the site Support to ensure adequate supply of materials including Electrical plumbing Carpentry Coordinate with the landlord team to ensure compliance with statutory regulations on fire health and safety standards building management Coordinate with vendor staff staff on site to ensure the smooth operation Routinely inspect the building have regular walk arounds and raise tickets for closure of the identified snags on a daily basis Assess analysis of the readings for weekly monthly reports on M E covering the maintenance contracts spare parts consumption Incident reports Improvement projects etc Support the asst manager- technical in identifying energy management saving opportunities risk management Client Stakeholder Management Proactively engage stakeholders to ensure that on site client s expectations are met though high levels of customer service Build and develop effective client stakeholder relationships across multiple levels of the organisation Proactively understand the customers employees needs and act on them before being requested Finance Management Accurate billing and invoicing Adherence to the monthly forecast Invoice management Procurement Vendor Management Work on getting quotations as per site need Sharing indents for monthly material supply Zero stock out of situation Other Key Activities Participate in emergency evacuation procedures including crisis management and business continuity Take readings for weekly monthly reports on M E covering the maintenance contracts spare parts consumption Incident reports Improvement projects etc Energy management saving opportunities risk management engineering systems audits Preparing floor register for Health and Safety Issues for client 24 7 emergency call support and site attendance is require Meeting the clients facilities needs At JLL we put client satisfaction at the front and centre of everything we do If you share our values we will be more than happy to work with you In this role you ll be responsible for working closely with clients and suppliers onsite to identify the facility-related enquiries and requirements Your planning and budgeting skills will also be vital to the job as you ll take part in the procurement of vendors and services from time to time You ll also lend the team a handy support including any basic duties required by the building driving consistent improvements in implementation and service delivery Making everyone safe and risk-free Do you value workplace safety If so you ll be a perfect fit for the job In this role you will ensure everyone s health and safety by keeping safe workplace procedures in place and order Attention to detail combined with high level analytical skills are vital for success in this role you ll need to make qualitative and quantitative decisions along with expectations to carry out procedures always At the same time this role puts you on the first line of defence against risks As such you will help implement and manage risk management programs disaster recovery and business continuity plans You ll also be expected to follow escalation and incident reporting procedures and comply with the firm s guidelines and strategies Sound like you To apply you need to be a Enthusiastic and Evolving Do you have prior experience in energy management saving opportunities risk management or other related fields Do you have an understanding of local occupational health and safety requirements critical facilities and vendor management What we are looking at is A degree or a professional qualification in Engineering Technical Services and a 2-3 years relevant experience would be an advantage If you are knowledgeable in various Technical systems then You are the one who we re looking for Team player We at JLL have unmatched excellence that is only made possible by team work a core value we want you to possess Likewise you must have a proven track record of flawless Project Initiation and execution all while following company standards and procedures As the Technical Coordinator we would expect you to support the team and work well with others toward achieving targets Ensuring that the team practices our core Workplace behaviours and ethics is also under your mandate Performance traits It is important that you possess the quality of a smooth interaction with the workplace teams and the vendors to deliver efficient services We ll count on you to address conflicts and manage priorities effectively Likewise you must be an excellent communicator who always faces customers with a smile even when times get rough occasionally You will be required to You ll take the time to listen to people in order to apply your expertise and create maximum positive impact What we can do for you At JLL we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Bengaluru KA Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL