▷ (Immediate Start) Office Assistant

4 weeks ago

Coimbatore, India Dsj Infotech Full time

Job Description

We are seeking a highly organized and detail-oriented Office Assistant to support daily administrative operations and assist with general office tasks. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced office environment.

Key Responsibilities:

- General Administrative Support:Provide day-to-day administrative support to office staff and management. This includes handling phone calls, emails, scheduling meetings, and maintaining office supplies.
- Reception Duties:Greet visitors, answer phone calls, direct inquiries, and maintain a professional reception area.
- Data Entry & Filing:Perform accurate data entry, organize and maintain both physical and digital files, and assist with document management.
- Office Organization:Ensure the office is well-maintained, including tidying workspaces, managing inventory for office supplies, and ensuring proper upkeep of common areas.
- Meeting Coordination:Help schedule, prepare for, and organize meetings and events (e.g., booking rooms, preparing materials, taking minutes).
- Mail Handling:Sort and distribute incoming mail, as well as prepare outgoing shipments.
- Inventory Management:Maintain and update office supply inventory, placing orders as necessary, and ensuring that all supplies are stocked and available.
- Assist with HR/Admin Tasks:Assist HR or admin teams with new hire onboarding, employee paperwork, or other administrative duties as needed.
- Miscellaneous Tasks:Provide support for ad-hoc tasks or projects as directed by the office manager or supervisor.

Qualifications:

- Education:High school diploma or equivalent; associates degree or some college coursework preferred.
- Experience:Previous experience in an office environment, customer service, or administrative support is a plus.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong communication skills (verbal and written).
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Strong interpersonal skills and the ability to work well with others.
- Basic knowledge of office equipment (printers, copiers, etc.).

Personal Attributes:

- Friendly, approachable, and professional demeanor.
- Proactive and self-motivated with a positive attitude.
- Strong problem-solving skills and resourcefulness.
- Adaptable to changing priorities in a dynamic work environment.

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