Executive Assistant

2 days ago

Jaipur India AAVALINE by Sujata Bhandari Full time

Job Description

The ideal candidate will provide top-level assistance to the Founder.

- The Executive Assistant will serve as the right hand to the Founder of a luxury wedding and event planning company, with a strong emphasis on decor and design.
- This role demands high-level organizational abilities, initiative in planning and coordination, and the emotional intelligence to support the founder's fast-paced, travel-intensive, and detail-driven lifestyle.
- You will be responsible for seamless scheduling, workflow streamlining, internal team follow-ups, and proactive support on personal and professional tasks especially during events, travel, and planning phases.

Being well-organized and excellent at scheduling meetings and responding to emails on the founders behalf.

Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

- Executive and Administrative Support.
- Event and Project Coordination.
- Calendar management
- Travel and Schedule Management.
- Tracking Delegated Tasks and ensuring timely updates.
- Aid in preparing for meetings
- Responding to emails and document requests on behalf of the founder
- Draft slides, meeting notes and documents.
- Content and Presentation Creation.

Qualifications

- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Background in Event Management , Luxury Hospitality, Communication, or Design Coordination.
- Familiarity with Design Tools - Canva , Google (Adobe Suite is a plus)
- Ability to maintain confidentiality and work under pressure.
- Excellent Written and Verbal Communication Skills.
- Strong Organisational, Multiple tasking ans time management skills.
- Familiarity with tools like Google Workspace, Trello, Asana, Notion, Slack, WhatsApp Business or any other organising platform.
- Adapting easily with new tools and trends.

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