▷ (15/09/2025) Project Manager

Job Description

Location: Hybrid, Pune-Twice a week in the office

Status: Permanent, Full Time

Package: Competitive Salary (fixed), 5 Day Working Week, Flexible Working(with one-off allowance), Development & Opportunity (Personal & Technical), Group Medical Policy, Group OPD Cover, Personal Accident Cover, Term Life Cover, 26 Days Leave + 9 Public Holidays + Buy & Sell Scheme, Referral Scheme.

Why are we hiring a Project Manager We are hiring this position due to retirement within the team.

The Project Manager is a highly valued role where collaboration and a superior team player mindset is non-negotiable. As a Project Manager (PM) your mission is to be the primary liaison for our customers and to provide leadership on projects to ensure success throughout the project life cycle. The PM will have overall operational responsibilities for leading the projects where the criteria for success includes managing scope, leading teams, tracking and reporting project status, and completing deliverables to execute the projects on time and within budget.

Whos Instem

Well, were a global provider of bespoke industry-leading software solutions and services, which facilitate the pre-clinical, and clinical phases of the drug discovery process. We have over fifteen products in our portfolio, used by over 700 pharmaceutical clients (including all the top 20).

Instem is a unique, solutions-based organisation. Weve doubled in size over the last 3 years through new business and product enhancement, but also via acquisition. Our 5-year growth plan is progressive, and we need you to help us reach that next level

Whats the culture/environment like For a global business of over 500 staff, we very much have a family feel. Youll be part of a friendly, communal, solution based, flexible environment, where youll feel empowered, valued and accountable. Well invest in you as a person and encourage you to take part in companywide workshops for wellbeing, mental health, critical conversations, and strengths.

What are you responsible for

- Determine project scope, budgets and timelines with the input and support from cross-functional team members. Track, identify, and resolve scope changes as well as communicate changes to the internal and external stakeholders.
- Identify, assess and manage project risks, developing mitigation strategies to minimize impact.
- Creation and maintenance of comprehensive project plans to be shared with the customers.
- Responsibility for conformance to quality procedures and end of month procedures, within the projects including the production of relevant documentation.
- Organize and facilitate internal and external project meetings, including agendas and action items. Influence requisite follow-up and actions necessary as determined in meetings to include incorporating lessons learned into future planning.
- Pro-active in identifying and promoting the implementation of process improvements to increase efficiency and effectiveness when running projects
- Provide project updates to internal management and customers.
- Review project hours monthly to ensure accurate time reporting and adherence to budgets.
- Communication and reporting maintain clear communication with stakeholders. Report and escalate to management as needed.
- Produce top-notch written communications.
- Entering weekly timesheets that enable and ensure the accuracy of the revenue recognition function.
- Adherence to the Companys Quality Management System to ensure that all work is handled Securely, Professionally and Diligently.

Skills, Knowledge & Experience

- Experience within a Project Manager position, with a preference for Pharmaceutical, technical, or SaaS project management experience
- PMP/PRINCE2 desirable
- Strong understanding of formal project management methodologies
- Ability to manage multiple projects simultaneously in a fast-paced environment.
- Some familiarity of SDLC within the pharmaceutical or healthcare industries, including familiarity with 21CFRPart11 and Computer System Validation is a plus.
- Creative self-starter and life-long learner open to new ideas and able to work with minimal supervision in a challenging, fast-paced technical environment.
- Awareness of the quality requirements on Projects

Daily, millions of lives are improved by the Instem technologies and services that have been deployed by our clients. This is a fantastic opportunity for you to help save and prolong peoples lives, by doing what you do best

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Instem stores and processes data using an Applicant Tracking System (ATS). For more information regarding our privacy policy use the following link: https://www.instem.com/privacy/