Urgent: Assistant Manager

Job Description

Job Title: Assistant Manager, Office of Research and Development

Reports to: Director (Research and Development), Ashoka University

Location: Ashoka University campus at Rajiv Gandhi Education City, Sonipat, in the Delhi NCR

Experience (in years): 2- 5 years of experience in the relevant field.

Nature of work: Full-time

About Ashoka University:

Ashoka University -Indias premier interdisciplinary teaching and research university. An institution that has become a beacon of academic excellence in less than 10 years since its inception. At Ashoka, we encourage you to embrace the new, push the boundaries for continuous learning, and adapt to a world of constant change because we believe that each Ashokan is capable of becoming a thought leader.

As part of our thriving and committed workforce, you will:

1. Be Mission-Driven: Champion interdisciplinary learning, innovative pedagogy, and academic rigor to transform Indian higher education.
2. Think Strategically: Collaborate with visionary minds to shape the future of higher education through strategic planning and a forward-thinking approach.
3. Act Authentically: Embrace authenticity and integrity, fostering an inclusive and supportive environment where every voice is valued.
4. Take Accountability: Own your work and drive positive change, as an empowering individual seeking to make a meaningful contribution.
5. Build Collaboration: Experience the power of teamwork and diverse perspectives, working collectively towards our shared goals.
6. Deliver Excellence: Strive for excellence in all aspects, upholding the highest standards of academic excellence, student support, and professional development opportunities.

At Ashoka University, we are on a mission to redefine higher education and create a remarkable space where innovation and collaboration thrive. As a pioneering force in interdisciplinary learning, we continually grow and adapt to stay at the forefront of educational excellence with emphasis on inclusivity and equal opportunity. Our philosophy revolves around care, well-being, and connection, which are deeply embedded in everything we do.

When you join our community, you become part of an extraordinary journey in which you can unleash your potential and make a meaningful impact. Where education empowers, where innovation thrives, and where excellence and humility coexist. We truly believe the world will enrich itself when there is progress with purpose.

About Office of Research and Development: The Office of Research and Development at Ashoka University provides centralized assistance to Ashoka faculty and researchers towards academic research. This is done through a set of proactive, capacity-building strategies to increase the Universitys competitive advantage and international prominence. The office has four major operation areas extramural grant management, research infrastructure management, research scholars management, and research communication.

Role and Responsibilities:

- Assist in managing the day-to-day operations and budgets within RDO.
- Collaborate with Finance to ensure efficient budget management, including reimbursements, bills, and other financial documentation.
- Work closely with Admin to coordinate events and conferences, ensuring prompt bill payments and managing financial aspects tied to Axis Bank funding.
- Conduct monthly reconciliations with Finance to ensure accuracy of financial data.
- Assist in grant management for research projects monitor expenditures, prepare statements and reports for sponsors, and maintain the research database.
- Update sanction orders, release letters, expenses, online purchases, ERP entries, POs, and invoices on SFACTS, Google Drive, and Google Sheets.
- Reconcile grant-related data with Finance and maintain accurate budget details on SFACTS.
- Review and verify manpower records under extramural grants before salary disbursements.
- Handle correspondence with departments and external agencies as required.
- Compile conference/event details for the university newsletter (Ashoka Reflections).
- Dispatch official documents to funding agencies, ensuring timely delivery and tracking.
- Organize and systematically file invoices for easy retrieval and accurate documentation.
- Prepare periodic financial and event-related reports (including for Axis Bank Conferences).

Qualifications:

- Masters degree in a relevant field.
- 25 years of experience in research administration, finance, or project management.

Skills Required:

- Strong project and time management skills.
- Excellent communication and computer proficiency (Excel, Google Suite, ERP/finance software).
- Knowledge of financial reconciliation and grant management processes.
- Ability to work flexibly and adapt to dynamic requirements.