10/08/2025 Assistant Purchasing Manager

Job Deliverables – Assistant Manager - Purchase

1. Sourcing and Supplier Management:

Identify potential suppliers and conduct vendor evaluations:

- Research and shortlist suppliers that meet the company's requirements for quality, cost, and reliability.
- Perform thorough evaluations of suppliers based on their capability, performance history, and compliance with standards.

Negotiate terms and conditions with suppliers to secure advantageous agreements:

- Engage in negotiations to ensure favorable pricing, delivery schedules, and terms.
- Develop contracts that clearly outline the terms and conditions of the supplier relationship.

Establish and maintain strong relationships with suppliers to ensure on-time delivery and quality products:

- Build and nurture long-term partnerships with key suppliers.
- Regularly communicate with suppliers to monitor performance and address any issues.

2. Material Procurement:

Review and analyze purchase requisitions:

- Examine requisitions to understand the technical specifications and requirements.
- Clarify any ambiguities with the requesting departments.

Source materials, components, and equipment as per technical specifications:

- Identify suitable suppliers for the required materials.
- Ensure that all procured materials comply with the specified technical standards.

Ensure the availability of materials to meet production schedules and project deadlines:

- Coordinate with suppliers to confirm delivery dates.
- Track orders to ensure timely delivery.

3. Cost Control:

Evaluate supplier quotations and proposals to optimize costs:

- Analyze bids to ensure they meet the company's cost objectives without compromising quality.
- Recommend the most cost-effective solutions.

Monitor market trends and industry developments to identify cost-saving opportunities:

- Stay informed about market fluctuations and new suppliers entering the market.
- Propose cost-saving initiatives based on market insights.

4. Quality Assurance:

Collaborate with quality assurance teams to ensure that purchased materials meet quality standards:

- Work closely with QA teams to establish quality criteria for suppliers.
- Ensure that all purchased materials undergo rigorous quality checks.

Address and resolve any quality issues with suppliers promptly:

- Act swiftly to address any non-conformities in supplied materials.
- Implement corrective actions and follow up with suppliers.

5. Documentation and Compliance:

Maintain accurate records of procurement activities:

- Keep detailed records of all transactions, agreements, and supplier interactions.
- Use procurement software to manage records efficiently.

Ensure compliance with company policies, industry regulations, and legal requirements:

- Stay updated on relevant regulations and standards.
- Ensure all procurement activities align with legal and company requirements.

6. Inventory Management:

Manage inventory levels to minimize carrying costs while ensuring material availability:

- Monitor inventory levels and adjust procurement plans accordingly.
- Implement strategies to reduce excess inventory and obsolescence.

Implement efficient inventory control strategies:

- Use inventory management techniques such as Just-In-Time (JIT) to optimize stock levels.
- Coordinate with production and warehouse teams for inventory planning.

7. Communication:

Communicate effectively with internal departments to understand their procurement needs:

- Regularly liaise with departments to gather their procurement requirements.
- Ensure clear and concise communication to avoid misunderstandings.

Keep stakeholders informed of procurement progress and potential issues:

- Provide regular updates on procurement status.
- Alert relevant parties to any potential disruptions or delays.

An outcome to Drive.

We are seeking a dynamic and motivated Assistant Manager - Purchase with an engineering qualification to join our procurement team. The ideal candidate will play a crucial role in sourcing and procuring materials and services essential for our operations. They will be responsible for ensuring timely procurement, cost-effectiveness, and maintaining high standards of quality and supplier relationships.

Skills/Experience/Competencies you need to do the job.

- Bachelor's degree in engineering or a related field.
- Proven experience as a Purchase Engineer or in a similar procurement role.
- Strong negotiation and supplier management skills.
- Excellent analytical and problem-solving abilities.
- Proficient in Microsoft Office Suite and procurement software.
- Knowledge of industry regulations and quality standards.
- Effective communication and interpersonal skills.
- Detail-oriented with strong organizational skills.
- Ability to work well in a team and independently.
- Strong ethics and integrity in business dealings.

Location: Mumbai

---