(29/10/2025) Business Affairs Coordinator

Hogarth is the Global Content Experience Company Part of WPP Hogarth partners with one in every two of the world s top 100 brands including Coca-Cola Ford Rolex Nestle Mondelez and Dyson With a breadth of experience across an extensive range of sectors Hogarth offers the unrivaled ability to deliver relevant engaging and measurable content across all channels and media - both established and emerging The number of channels at our fingertips the need for speed and the drive for mass personalisation all mean that brands need different solutions Our global team of over 7 500 craft and technology experts brings together creative production and innovation to help clients navigate this exciting and ever-changing world of today s content experience WPP is the creative transformation company We use the power of creativity to build better futures for our people planet clients and communities Working at WPP means being part of a global network of more than 100 000 talented people dedicated to doing extraordinary work for our clients We operate in over 100 countries with corporate headquarters in New York London and Singapore WPP is a world leader in marketing services with deep AI data and technology capabilities global presence and unrivalled creative talent Our clients include many of the biggest companies and advertisers in the world including approximately 300 of the Fortune Global 500 Our people are the key to our success We re committed to fostering a culture of creativity belonging and continuous learning attracting and developing the brightest talent and providing exciting career opportunities that help our people grow The Role We are looking for a number of Senior Business Affairs Co-Ordinator for our new Chennai operation in India The Chennai operation will be a strategically important large-scale production hub that services all of our global hubs Responsibilities Attend project status meetings to get an indication of delivery dates and project timings Liaising with esteemed luxury client and affiliates to get TV media plans Liaising with TV channels to get specs and delivery deadlines Liasing with Transcreation account management team to communicate deadlines and help prioritizing production Obtain media schedules from the Account Team Obtain all the necessary clearance information eg clock number or rough titles client production name title on-screen telephone on-screen website address VO artist Visual Artist music composer music publisher Fulfill all the necessary clear cast or other regulatory broadcast bodies obligation and stages Approved Script Rough Cut to help the process highlight any problems Substantiation documents Clocked Master for final approval clear cast Mpeg Provide script copy when masters are supplied with no script Research TV clearance regulation within international local markets Obtain usage details from the Account Team Visual Talent Music VO Talent ensuring they cover the period of intended use VO Usage work with the Audio Broadcast Producer to obtain international voiceover studio fees media usage buyout eg TV Internet Radio Presentations Negotiating fees where possible Arranging additional visual music licensing where this has lapsed or does not exist for that local market Arranging artist s contracts Obtain competitive quotes for delivery based on time lines supplied by the Account Team Broadcast Producer Give the teams sufficient notice of approaching delivery deadlines the cost affect of missing them and possibly alternative delivery solutions Usage rights and negotiations Manage Usage rights trackers Usage cost estimates Arrange digital delivery with the most competitive supplier IMD Adstream Beam and confirm POD Coordinate delivery with Bookings and Edit Assistant Supply rotations and consignment notes for all TV Radio playout Maintaining the Hogarth Clock Book issuing all Hogarth clock numbers where necessary Requirements Knowledge of International clearance bodies and processes Knowledge of international rights management Knowledge and experience of International distribution processes and suppliers Ability to handle multiple jobs at one time on your own or as part of a team Friendly and co-operative but confident to manage expectations when required Tech-friendly - Hogarth are the forefront of new technology and we are developing new systems all the time Pro-active in expanding and developing the TV Admin department - we are expanding all the time and we are looking for someone to help achieve this LI-HR1 Inclusion and Impact WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers Please contact if you need the job advert or form in another format Data We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment When you click the Submit Application button at the bottom of this page this will send all the information you have added to Hogarth WW Before you do this we think it s a good idea to read through our Privacy This explains what we do with your personal data when you apply for a role with us and how you can update the information you have provided us with or how to remove it