Senior Contracts Associate

JOB DESCRIPTION SECTION I BASIC INFORMATION ON THE POSITION UJR Name Team member - Contracts Tendering MEP Designation Role name Senior Contracts Associate Function Contracts and Procurement Sub Function Contracts Band 4 Manager Individual Contributor Individual Contributor SBU Realty Location Thane UJR Code SECTION II ORGANIZATIONAL RELATIONSHIPS Direct Reporting Indirect Dotted Reporting Next Level or Skip Level Supervisor Manager COO Immediate Supervisor Manager Head Contracts Procurement Position Contracts Tendering Team member MEP CIVIL FINISHES Number of positions reporting to the role NA Position titles of reportees NA SECTION III PURPOSE OF THE ROLE Responsible for managing the day-to-day administration of contracts SECTION IV KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE 1 General Correspondence with Consultants Contractors Vendors Suppliers A Good Knowledge Back ground of Value Engineering Cost Control Maintaining Data Bank of all Contractors Vendors Suppliers 2 POST AWARD CONTRACT ADMINISTRATION Follow up obtaining of commercial technical statutory compliances as per award of contract Preparation of Contractor Vendor evaluation reports Knowledge of Extra Items Claims related to various contracts Record keeping of all Contracts Securities BG and related documents Should be able to handle Audit related to contracts wo post award 3 ESTIMATION BUDGETING QUANTITY SURVEYING Estimation Budgeting based on current market rates Tracking of cost expenses committed variances with budget Making verifying rate analysis as per current market rates SECTION V KEY RESULT AREAS Key performance goals for the role Critical outcomes of a job contributing to the organization s and role s success Weightage should add up to100 1 Pre Qualification of new bidders and selecting bidders for floating tender Document RFQ 2 Getting concurrence from the Design and Operations team on the bidders selected for tendering process 3 Preparation of Tender Document RFQ by compiling the drawings technical specifications scope of work BOQ General conditions and Special conditions and floating the same to in soft copy and or hard copy to the selected bidders 4 Arranging Conducting pre-bid meeting with selected Contractor and Consultant to resolve the technical queries raised by them 5 Receiving Quotations from the selected bidders and verifying the same technically with given technical specifications and drawings 30 1 Verification of drawing if required and BOQ as per requirement at site 2 Getting quotations from selected 3 vendors for small regular works as per the scope of work 3 Preparing comparative statement and conducting negotiation meeting 4 Selecting vendor based on final no-regret offers 5 Preparing Note for Record along with all the supportings and getting it signed from all the officials 40 1 Create vendor code and Service master in SAP 2 Preparation of BOQ in excel format to enable the Operations Team for raising the Service PR in SAP 3 Preparing and Floating RFQ through SAP Maintaining quotations and preparation of Comparative statement 4 Preparing WO PO in SAP based on the final approval in note for approval 5 Amending WO PO in SAP as per the requirement at site based on existing WO PO 30 TOTAL 100 SECTION VI FINANCIAL ACCOUNTABILITY GEOGRAPHICAL SCOPE as applicable Financial Accountability with exclusive authority Geographical Scope Thane SECTION VII KNOWLEDGE EXPERIENCE SKILLS AND ABILITIES Education Qualification BE Mechanical Electrical Technical Professional Knowledge required What someone NEEDS TO KNOW Integrity Planning Organising Quality Orientation Commercial Acumen Professional Competence Due Care Strong Negotiation Skills Communication Interpersonal Skills Experience required What someone NEEDS TO HAVE DONE 10 -12 years of Real Estate background experience is mandatory with exposure in Contract negotiations Post award contract administration estimation budgeting Should be fluent in English Spoken written Essential RLC for the role Essential Leadership Competencies that need to be demonstrated or how they NEED TO BEHAVE Drive Results Inclusive leadership Active collaboration Personal Attributes required Personal qualities motivations and preferences likely to enhance performance in the role Self-driven with interpersonal communication and problem solving skills Domain Functional skills required Strong Negotiation Skills Communication Interpersonal Skills SECTION VIII KEY INTERACTIONS Internal Key interactions within the organization Nature or purpose of interaction Manager and HOD For advises and approvals External Key Interactions outside the organization Nature or purpose of interaction Vendors For tenders and cost