Billing Executive

3 weeks ago

Delhi, India Vigilant Technologies Full time

We are hiring a

Billing Executive

with

1–2 years of experience

to join our core operations team. This role involves managing

billing, purchase orders, inventory and dispatch coordination . You will work closely with the accounts, logistics and sales teams to ensure accurate documentation, timely dispatches and smooth backend operations.
If you're experienced in managing billing cycles, coordinating dispatches and handling inventory updates in a fast-paced distribution environment, this role is for you.

Key Responsibilities

Generate accurate

sales invoices

based on delivery schedules and client POs
Create and track

purchase orders

to vendors and coordinate their inward delivery
Coordinate with the dispatch/logistics team

to ensure timely product dispatches
Prepare and maintain

dispatch documentation

(challans, e-way bills, transport details, etc.)
Update

inventory records

regularly, reconcile stock movement, and raise GRNs
Communicate with clients regarding

invoice, dispatch status, and delivery schedules
Ensure accuracy in billing and dispatch entries

to avoid delays or disputes
Identify and resolve mismatches in invoices, POs, and inventory
Maintain organized records for audits, accounting, and compliance purposes
Support the finance team with periodic reporting of billing and dispatch status

Who Can Apply

Graduates in B.Com / BBA / MBA (Finance/Accounts preferred)
1–2 years of experience in billing, dispatch, or inventory roles (preferably in distribution or trading companies)
Familiar with billing/accounting software (Tally, Zoho, Busy) and

e-way bill generation
Good verbal and written communication skills for client and supplier coordination
High attention to detail, time management and multi-tasking abilities

Why Join Vigilant Technologies?

Be a part of a leading ICT distribution company working with brands like

Honeywell, Bosch, Matrix and more
Gain hands-on experience in

billing, inventory and dispatch management
Collaborate with experienced professionals in a growing, process-driven environment
Flat structure with room for

career advancement

based on performance
Join a trusted company with over 20 years of industry expertise

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