Projects Contract Manager

3 weeks ago

Chennai, Tamil Nadu, India Hitachi Energy Full time
Job Description

Business Information:

Our Indian Operations Centre (INOPC) is a competence center with around 2600+ skilled engineers who focus on tendering, engineering, planning, procurement,functional system testing, installation supervision, and commissioning. Over the last decade, INOPC has evolved to become the largest engineering hub serving morethan 40 countries across different energy sectors. The team caters to the four business units-Transformers, Grid Integration, Grid Automation, High Voltage and hassuccessfully executed engineering and commissioning for projects in more than 80 countries.

Mission statement:

Responsible for all aspects of contract management from tendering to the final execution, keeping tointernal standard procedures and current market trends to attract new business.

Roles and responsibilities:

- Contract and claim management methodologies in accordance with internal standard procedures.

- Tender preparation and negotiations - Reviews and comments on commercial and technical and tender terms and conditions. Develops contract strategy based on Hitachi's policies, customer and requirements, and the overal execution strategy taking into account risk, pricing, scope, and schedule.

- Contract execution (from project kick-off to project closure) - Identifies the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlights areas of potential risk. Ensures timely and accurate execution of commercial aspects in portfolio of contracts (i.e. payments, claims, variation orders, warranties, provisions, guarantees, etc.).

- Contract closure - Verifies that both parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding. Assesses success of the contract and determines if there are any lessons learned for future contracting. Documents and communicates to all appropriate parties any deficiencies found as part of the closeout process.

- Contract and claims - Establishes and enforces standard change methodologies in portfolio of contracts to identify changes and quantify the additional time and compensation due to Hitachi per the contract, defines approval requirements and communicates changes to the customer. Enforces and defends Hitachi's contractual interests against customer and suppliers during the whole of a project life cycle, including monitoring and assessment of changes and deviations, as well as defending and enforcing claims. In concert with Legal, develops the negotiation strategy and supports negotiations. Supports Legal handling formal dispute resolution, litigation and arbitration.

- Notifies and liaises with Legal to report major claims and keeps Legal updated of any critical development during project execution.

- Purchasing -Supports drafting of Purchase Orders, Contracts and Subcontracts and ensures that relevant (sub) contracts contain appropriate contract terms to protect Hitachi's interest, including flow-down of main contractterms.

- Risk Management - Analyzes prime contract terms to highlight areas of potential opportunity and risk, such as ambiguities, omissions and conflicts, as work proceeds. Seeks advice from Legal to draft, negotiate and finalize agreements during the Sales and Project Execution phases. Develops and implements risk mitigation and opportunity plan in concert with Project Manager and/or Sales Manager or FES Manager.

- Insurance - Ensures contract insurance provisions are adhered to and coordinates with Insurance and Risk Management regarding occurrences that may be covered by customer or Hitachi provided insurance.

- Export controls - Seeks advice from Legal (Export Control) to ensure accurate handling of all export control matters and ensures close review of all contracts and projects with regard to restrictions on exports, considering countries, customers or products involved and the respective Hitachi regulations

- Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business

Your background:

- Should have 10-15 years in a Contract Management role (or similar), preferably with an EPC or major electrical manufacturer and supplier

- Knowledge of relevant local contracting Standards and International standards

- Very good communication & networking & drafting skills

- Legal or QS background will be looked highly upon but not essential

- Individual contributor using in-depth knowledge in a specific area to execute complex or specialized and projects / challenges often thinking independently to challenge traditional solutions.

- Comprehensive knowledge of related disciplines in the organization.

- Works independently, applying established standards

- Good English speaker, good communication skills

- Dynamic and Proactive, willing to grow in the organization

- Team player, ready to play the role across the different countries. High level of ownership

- Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.

- Attention to detail and a commitment to delivering high-quality digital solutions

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