Administrative Assistant Ii

Company Name VARITE India Private Limited About The Client technology company focuses on data storage solutions designing and manufacturing various storage devices including hard disk drives HDDs solid-state drives SSDs and data storage systems The products cater to diverse applications like personal computing data centres and external storage solutions Additionally the company offers data management software and services to optimize storage performance and security Headquartered in the United States it has become a significant player in the data storage industry contributing to the evolving landscape of digital storage and memory solutions About The Job The Executive Assistant provides high-level administrative support to senior executives and plays a key role in enhancing the efficiency and effectiveness of the executive team This position requires strong organizational skills a high level of professionalism and the ability to handle confidential information with discretion Provide various types administrative assistance to employees Often have secretarial duties such as accounting data entry billing inventory record-keeping correspondence and sales so strong typing skills including 10-key and familiarity with Microsoft Office programs are very important May also work directly with customers and perform customer service tasks such as those of a receptionist Strong interpersonal skills are important for this position in order to work well with both customers and employees Essential Job Functions Administrative Support Manage and maintain executive calendars including scheduling meetings appointments and travel arrangements Prepare and organize documents presentations and reports for meetings and presentations Prioritize and manage multiple tasks while ensuring deadlines are met Handle incoming phone calls emails and correspondence responding or redirecting as appropriate Communication Act as a liaison between the executive team and internal external stakeholders Draft proofread and edit correspondence reports and other documents Ensure effective and efficient communication within the team and across the organization Travel and Event Coordination Arrange complex travel itineraries including flights hotels and transportation Plan and organize meetings conferences and events as needed Coordinate logistics for events including venue selection catering and technology setup Document and Record Management Maintain and organize electronic and physical files and records Ensure confidentiality and security of sensitive information Manage contracts agreements and other important documents Project Management Support Assist in the coordination and execution of special projects as directed Track project milestones and deadlines ensuring that the executive team is kept informed Other Duties Perform other administrative duties as required by the executive team Continuously improve processes to ensure maximum efficiency Qualifications Negosation skills very good negosation skills to manage the activities with inside and outside organisation Education Bachlore degree in communication or equivalent Project program management Skills and Experience How to Apply Interested candidates are encouraged to respond submit their updated resumes and for additional job opportunities please visit Unlock Rewards Refer Candidates and Earn If you re not available or interested in this opportunity please pass this along to anyone in your network who might be a good fit and interested in our open positions VARITE offers a Candidate Referral program where you ll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE Experience Level Bonus Referral 0-2 years INR 5 000 2-6 years INR 7 500 6 years INR 10 000 About VARITE VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA UK CANADA and INDIA VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking Cloud Infrastructure Hardware and Software Digital Marketing and Media Solutions Clinical Diagnostics Utilities Gaming and Entertainment and Financial Services Equal Opportunity Employer VARITE is an equal opportunity employer We celebrate diversity and are committed to creating an inclusive environment for all employees We do not discriminate on the basis of race color religion sex sexual orientation gender identity or expression national origin age marital status veteran status or disability status