Purchase Executive

4 days ago

Thane, India Alfaa UV Full time

To ensure timely procurement and supply of inventory, material supplies goods which meet stated standards at well-negotiated price, delivery, and credit terms. Responsible for vendor development, supply planning, follow-ups, reporting, and coordination across departments to maintain uninterrupted production and smooth supply chain operations. ESSENTIAL DUTIES & RESPONSIBILITIES: • Responsible for efficient purchasing of inventory, supplies and consumables • Conduct demand forecasting by analyzing sales trends, production plans, and historical consumption to project material requirements. • Plan and monitor material requirements as per demand forecasts and production schedules, ensuring availability without overstocking. • Coordinate and follow up with vendors for on-time deliveries, expediting shipments where required. • Responsible for vendor evaluation/re-evaluation and selection based on production and distribution capabilities, performance, and consistent quality assurance. • Source new/alternate vendors when necessary. Approve vendors based on: (i) Past history method (ii) Third-party approval (iii) References from customers/other vendors • Maintain vendor assessment forms, quality ratings, approved vendor lists, and other records. • Receive purchase requisitions, verify for accuracy, prepare/process purchase orders in ERP, and maintain accurate purchase records. • Prepare and present regular supply chain reports (e.g., purchase status, demand vs. supply gap, pending deliveries, inventory coverage, supplier performance) to management. • Monitor inventory reorder levels, ensure economical purchasing, and maintain optimum inventory levels. • Coordinate with the Quality Assurance department for quality-related issues/rejections and resolve with vendors. • Liaise with Accounts for invoice approvals, debit notes, part payments, and advances. • Track and report lead times, supplier OTIF (On Time In Full), demand forecast accuracy, and other supply chain KPIs. • Ensure alignment of supply chain activities with production, warehouse, and sales requirements. • Perform any other duties as assigned by management. ORGANISATIONAL RELATIONSHIPS: • Reports to Manager - Purchase. • Coordinates with Manufacturing, Quality Assurance, Accounts, Warehouse, and Sales departments. QUALIFICATIONS & EXPERIENCE REQUIRED: • Bachelor's degree/diploma from a reputed university (engineering preferred) with 2-4 years' experience in purchasing and/or supply chain. • Strong commercial knowledge w.r.t. taxes, freight, GST, logistics, and vendor contracts. • Knowledge of dealing with mechanical and/or electronic parts/components. • Knowledge of ERP systems, ISO, and MS Excel • Strong communication (verbal & written), interpersonal & follow up skills. • Good leadership, analytical ability, planning, and time-management skills.

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