Admin & Finance Officer

1 day ago

Malappuram KL IN Jobted IN C2 Full time

Job Summary The Admin Finance Officer is responsible for managing day-to-day administrative operations finance activities accounting tasks office management documentation and general support for recruitment visa and holiday divisions The role ensures smooth functioning of the office accurate financial records effective vendor management and compliance with company policies Key Responsibilities A Finance Responsibilities Accounting Bookkeeping Maintain day-to-day financial records ledgers receipts and vouchers Handle accounts payable receivable and ensure all transactions are properly recorded Prepare invoices payment receipts and financial statements Maintain petty cash and prepare daily weekly cash reports Payroll Expense Management Prepare monthly payroll allowances overtime and incentives Maintain employee attendance records Process staff reimbursements and expense claims Manage office expenses utilities subscriptions and payments Banking Compliance Handle bank deposits withdrawals and online payments Manage vendor payments client invoice follow-up and collections Support auditors with documentation and finance reports Ensure statutory compliance GST TDS PF ESI if applicable B Administration Responsibilities Office Administration Oversee day-to-day office operations and ensure a well-organised workspace Manage office supplies equipment maintenance and vendor coordination Handle incoming calls customer walk-ins and basic inquiries Maintain records for recruitment visa and ticketing departments HR Staff Support Assist in onboarding new employees and maintaining HR files Maintain staff attendance leave records and HR documents Support team heads in scheduling interviews and internal meetings Documentation Coordination Maintain agreement files client contracts vendor details and company documents Coordinate with recruitment mobilisation holidays and visa departments for form submissions payments and reports Manage filing scanning and data entry tasks C Reporting Support Prepare weekly monthly finance reports for management Support management with planning budgeting and cost control Assist with workflow improvements across all departments Provide administrative support during recruitment drives events and client visits Skills Competencies Required Strong knowledge of accounts bookkeeping and basic finance Good communication skills English Malayalam Organised detail-oriented and able to multitask Proficiency in MS Excel Tally Zoho Books or other accounting software Ability to maintain confidentiality and handle sensitive information Problem-solving and time-management abilities Qualifications Bachelor s degree in Commerce Business Administration or related field 2-3 years of experience in accounts or administrative roles Experience in recruitment travel visa industry preferred but not mandatory Working Conditions Full-time office role based in Malappuram May involve coordination with external vendors banks and government offices Job Type Full-time Pay 12 000 00 - 15 000 00 per month Work Location In person

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