Materials Executive

12 Sept 2025 Business Unit Vivanta Arunachal Pradesh Tawang Department Finance Description About IHCL Indian Hotels Company Limited IHCL is a part of the Tata Group and is one of South Asia s largest and most iconic hospitality companies With a legacy of over 120 years we are dedicated to delivering exceptional experiences to our guests through our diverse portfolio of hotels resorts and palaces Careers at IHCL At IHCL we believe our employees are our greatest asset We are committed to fostering a dynamic work environment that encourages innovation collaboration and personal growth Join us in creating memorable experiences and shaping the future of hospitality Explore exciting career opportunities with us and be a part of a vibrant team that values passion excellence and diversity Job Objective Supervises the Materials function within the department by overseeing the hotel procurement and ensures best quality rates available as per budget pre-laid processes Materials manual Assists the Materials Department with a view to maximise profitability and achieves desired financial results Essential Job Tasks 1 - Evaluating products price and quality 2 - Vendor evaluations to be carried out on periodic basis 3 - Negotiating contracts for the hotel and working out on the agreements with suppliers for product delivery 4 - Monitoring the market rates on periodic basis Areas of Responsibility Internal Process 1 - Coordinates with all user departments 2 - Follows up with vendors for timely delivery as per the specifications 3 - Ensures contracts are followed as per the laid out process 4 - Ensures all safety related requirements are communicated to vendors 5 - Conducts site visits on regular basis 6 - Follows Materials Manual for all requirements without deviation 7 - Practices laid out plans for cost saving 8 - Uses E-procurement tools as decided as per the unit plan 9 - Ensures payments are done on time Planning 1 - Tackles requests from users in a timely manner 2 - Handles understands requisitions 3 - Raises purchase orders and receiving reports 4 - Prepares reports and shares with Materials Manager or Asst Materials manager for further analysis 5 - Finds new vendors for same products who provide better prices and new substitute products on regular basis Audit Statutory Compliance 1 - Assists in reviewing audit findings - Safety Hygiene and TPAM Taj Positive Assurance Model and takes corrective measures to ensure full compliance 2 - Assists in preparing the internal audit checklists as per the IHCL Safety Guidelines 3 - Adheres to all departmental legal compliances People 1 - Participating in regular training ensuring high morale in department while performance of duties 2 - Maintains a culture of recognition by actively participating in the STARS Special Thanks and Recognition System Program Safety 1 - Assists the department in identifying risks and develop HIRA Hazard Identification and Risk Assessment 2 - Adheres to roles and responsibilities pertaining to safety as defined by the hotel from time to time as per the PCM Progressive Consequence Management SOP and IMBC Incident Management and Business Continuity 3 - Co-ordinate with internal and statutory auditors by documenting all business sharing records and participating in assessment Required Qualifications Graduate in any discipline Work Experience 3 - 4 years experience in the field of hospitality Languages Needed in Position Should be fluent in both English Hindi and preferably the Regional dialect Key Interfaces- External Suppliers Prospective Suppliers Govt Authorities Customs Excise etc Freight Forwarders CHA Key Interfaces- Internal All Departments Heads No 2s User Departments Behavioural Competencies Process Excellence Result Orientation Collaborative Engagement Change Championship Growth Mindset Guest Centricity Personal Effectiveness Equal Opportunities Employment at IHCL At IHCL we celebrate diversity and are committed to creating an inclusive environment for all employees We are proud to be an equal opportunity employer and do not discriminate based on race color religion gender sexual orientation age national origin disability or any other status protected by applicable law We encourage all qualified individuals to apply and join our team where every voice is valued and respected