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Executive - Admin / Facility Management

4 weeks ago

Chennai, Tamil Nadu, India ITC Limited Full time
Job Description

About Us

Facility Management:

- Head office renovation projects
- Ensure proper maintenance and upkeep of corporate office and guesthouse facilities.
- Oversee security, housekeeping, and other facility-related services.
- Coordinate repair and maintenance work with vendors and service providers.
- Develop and manage budgets for office and facility maintenance.
- Implement safety and compliance measures for fire safety, health, and workplace security.
- Monitor and maintain workplace hygiene, sanitation, and waste management policies.
- Guesthouse Management:
- Manage the operation and maintenance of guesthouse facilities.
- Oversee booking, check-in/check-out processes, and housekeeping for guesthouse residents.
- Ensure a high standard of hospitality and comfort for guests.
- Supervise guesthouse staff, including housekeeping and catering teams.
- Implement guesthouse policies and guidelines to ensure proper usage and security.
- Contract Manpower Management:
- Oversee and manage contract manpower for housekeeping and pantry services.
- Ensure compliance with labor laws and contractual agreements for contract staff.
- Monitor performance and efficiency of housekeeping and pantry service providers.
- Coordinate training and quality assurance for contract workers.
- Maintain records of attendance, service levels, and vendor evaluations.
- Compliance & Risk Management:
- Ensure compliance with building safety codes, labor laws, and workplace regulations.
- Manage facility-related risk assessments and mitigation strategies.
- Maintain records for audits, regulatory compliance, and internal policies.
- Coordinate emergency preparedness plans and drills.
- Vendor Management:
- Identify, evaluate and onboard vendors for various facility related services
- Negotiate contract and service agreements
- Monitor Vendor performance and conduct periodic vendor assessments
- Address and resolve vendor related issues
- Ensure compliance with building safety codes, labor laws, and workplace regulations.

Requirements

- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office and facility management software.
- Knowledge of workplace safety regulations and compliance requirements.
- Strong attention to detail and multitasking abilities.
- Ability to handle confidential information with discretion.
- Proactive and self-motivated approach to problem-solving.
- Ability to manage multiple projects and deadlines efficiently.
- Customer-service oriented mindset to enhance office and guesthouse experiences.