Event Assistant

3 weeks ago

Noida, Uttar Pradesh, India YGR Asset Management Full time
Designation: Events Logistics Coordinator

We are looking for a dynamic and detail-oriented Events Logistics Coordinator to join our team. The ideal candidate will play a pivotal role in managing end-to-end event operations with a strong focus on vendor coordination, logistics planning, and billing processes. From overseeing vendor relationships and handling on-ground logistics to supporting billing and accounting tasks.

Key Responsibilities:

Vendor Management: Identify, negotiate, and coordinate with a wide range of vendors to ensure timely and cost-effective delivery of services. Maintain strong relationships and ensure service-level agreements are met.

Billing & Accounting: Manage vendor invoices, ensure timely payments, maintain accurate billing records, and support basic reconciliation in collaboration with the accounts team.

Logistics Coordination: Oversee and coordinate all logistical aspects of events including venue setup, transportation, catering, technical equipment, and material handling.

Event Execution: Ensure smooth on-ground execution by overseeing timelines, managing teams and vendors, and troubleshooting any real-time issues.

Communication: Act as the point of contact between internal teams, vendors, and clients to maintain transparency and alignment throughout the planning process.

Organization: Create and maintain detailed event plans, budgets, and timelines to ensure smooth coordination and delivery.

Problem-Solving: Tackle unforeseen challenges calmly and efficiently to ensure minimal disruption.

Creativity: Contribute to conceptualizing event themes, décor ideas, and attendee experiences.

Time Management: Manage multiple events and responsibilities simultaneously while adhering to strict deadlines.

Attention to Detail: Ensure every aspect of the event—big or small—is executed with precision and professionalism.

Please send your resume to: nd@soyassetmanagement.com

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