Accounts Executive

Job Description Post- Senior Accounts Executive Maintain record of all invoices and maintain the monthly expenditure. To carry out Quarterly monthly audit of all expenditures. To ensure proper accounting of diesel stores. Make a provisional statement of expenditures at the end of every month. Check the correctness of all bills submitted by manpower & AMC agencies. To ensure that all bills are supported by proper work orders, agreements, contracts, etc. To ensure that bills of all parties are received timely and processed accordingly. To intimate site Head ( SPOC) 45-60 days prior to expiry of any contracts, agreements, LOIs, etc. with respect to manpower services, AMCs etc. To ensure that the draft LOIs, W.Os, Contracts are reviewed and collated for desired inputs as required by CD. To collate data of electricity bills and check the same for correctness. To raise the draft electricity bills to Finance. To peruse the electricity bills for correctness and reconcile the electrical consumption units and check the tariff, arrears, etc. To seek notifications for revision in tariff or in the rates of fuel surcharge adjustment and make a case for writing to clients for the recovery of the said charges. To ensure daily profit and loss statement is made for the electricity purchased through short term open access system. To liaise with Power trading agency for transfer of funds, NOC charges, etc. To ensure monthly statement of profit & loss is generated and put up to management. To ensure timely distribution of CAM & Electricity bills to Clients. To ensure that the record of electricity units, cost, area billed, CAM amount billed on monthly basis is maintained. The record of maintenance expenditure on the basis of working hours of the clients is to be maintained and cost justified accordingly. To coordinate for all audits- internal as well as external for expenditures to derive CAM cost on monthly basis and coordinate the same with finance for any data update. To do reconciliation with site billing office and the finance team at HO to ensure that all the bills are processed and booked accordingly. To ensure accounting of all day to day expenditures and booking same in SAP & CAM sheet appropriately. To ensure that all the bills of vendors are processed timely, MIGO to be done in SAP and coordination to be done with site Accounts team. To follow up with clients for recovery of outstanding payments pertaining to electricity, CAM , etc. To maintain an updated ledger of outstanding dues in consultation with finance team. To check the day to day attendance of all vendors and make proper notation thereon. To ensure that all expenditures are booked as per the cost code mentioned in the indents. Coordinate with finance & BD teams for justification of CAM expenditures to the clients. To coordinate with billing office for reimbursement of petty expenses of repair/purchase, conveyance, etc. To ensure for all bills like, SITC, ITC, AMC & Manpower for ZBILLt1 in SAP To ensure the proper labor compliances of the bills of SITC,ITC,AMC & Manpower and follow up with vendors if not submitted by vendor on time . To ensure proper measurement /counting of Qty. of the bills with certification of value. To Ensure to MIGO of the bills of SITC, ITC, AMC & Manpower in SAP ensuring of amount is correct and checking of supply bills and submit to Billing for Miro process. To ensure the bills to send to H.O for all kinds of Bills like Supply, SITC, ITC AMC & Manpower and sending with tracking sheet to ensuring the proper submission to the accounts. To Ensuring in Zbillt2 Amount Certification & Forwarding is done properly while sending the bills to H.O To Ensure to make the PO of DHBVN & Open access and then get the approvals from supervisor and functional head and doing the MIGO there after. To prepare CAM cost for financial year and put up to management for approval. To carry out CAM reconciliation with all clients and put up for refund/recovery of CAM cost. To get the budget (P & L) prepared and approved from management. To ensure all CAM costs are contained within approved budget.