Analyst - Procurement

Job Description Job Description Job Title : Analyst/Executive Exp : 3-5 Yrs Qualification : B.E Chemical/Mechanical with preferred material management qualification Function : CRO Procurement R&D Location : Pune Shifts : Morning, Afternoon & Night (Applicable) Job Responsibilities - Strategic Sourcing & Category Management - Develop and execute sourcing strategies for CRO services including clinical trials, pharmacovigilance, and regulatory support. - Lead supplier selection, RFx processes, QCS, contract negotiations & Awarding. - Work closely with CRO Procurement, Global R&D stakeholders; Regional Regulatory, Business & Finance to ensure all project / budget requirements and schedules are met. - Manage the PR to PO process & Experience in managing sourcing projects. - Expert in Market Intelligence as monitor market trends, current situation. - Identify inefficiencies in CRO procurement workflows and implement process enhancements. - Support digital transformation initiatives (e.g., Ivalua, Ariba) to automate sourcing and contract management. - Promote standardization and best practices across global R&D procurement. - Stakeholder Collaboration - Partner with R&D, Agro chemical Operations, Legal, and Finance teams to align procurement activities with business goals. - Act as a procurement advisor for clinical development teams during project planning and execution. - Supplier Relationship Management - Manage global CRO partnerships to ensure service quality, compliance, and performance. - Conduct regular supplier business reviews and performance evaluations. Key Responsibilities - Capex Procurement Management: Execute procurement activities for Agro Trial Services, R&D Chemical, contracts, Field research services, technical development, Lab Installation & Regulatory studies for global regions. - Ensure alignment with organizational goals, focusing on cost savings, timely delivery, and quality standards. - Apply the Total Cost of Ownership (TCO) concept to evaluate lifecycle costs and drive value in procurement decisions. - Stakeholder Management: Work closely with Category Lead to deliver on KPIs. - Collaborate effectively with internal stakeholders, including Global Trials, Regulatory Services, finance, and project management teams, to understand and meet project-specific requirements. - Maintain strong relationships across multiple region stakeholders and departments to ensure smooth execution of procurement activities in a dynamic, multi-plant environment. - Negotiation Excellence: Lead high-value negotiations with suppliers and contractors to secure favourable terms, pricing, and service levels. - Leverage market intelligence and cost analysis to meet savings targets and drive procurement efficiencies. - Evaluate supplier performance and ensure compliance with quality, cost, and delivery standards. - Foster long-term partnerships with local and alternative vendors to ensure a diverse and competitive supplier base. - Sourcing Project Management & multiple rounds of bidding : Manage sourcing projects using advanced procurement platforms. - Knowledge of e-sourcing tools like Ivalua or SAP Ariba is an added advantage. - Compliance & Documentation: Ensure all procurement activities comply with legal, statutory, and internal governance policies. - Maintain accurate documentation and records to support audits, internal reviews, and procurement transparency. - Order Management & Delivery: Finalize offers, release purchase orders, and manage end-to-end procurement processes to ensure timely delivery of Capex items. - Monitor delivery schedules and resolve any supply chain issues to meet project deadlines. - Communication & Reporting: Exhibit excellent communication skills to manage stakeholders effectively, resolve conflicts, and articulate procurement strategies to senior management. - Prepare and present procurement reports, including cost-saving achievements, vendor performance, and project progress, to relevant stakeholders. - Knowledge & Data Management: Build and maintain a data repository of market intelligence, supplier capabilities, and emerging trends in Capex procurement. - Use data-driven insights to refine procurement strategies and optimize supplier performance. Technical Skills Requirements - Mandatory: Proficiency in Ivalua & SAP for procurement and Coordination with CRO's. - Strong understanding of the QCS concept. - Experience in managing sourcing projects, Create RFX, QCS, Awarding and conducting reverse auctions. - Proven expertise in handling CRO Procurement for R&D and Regulatory services. Key Competencies - Negotiation Skills: Ability to lead high-value negotiations to achieve savings targets and secure advantageous terms. - Stakeholder Management: Strong collaboration skills to manage diverse stakeholders across multiple plants and departments. - Communication Skills: Excellent verbal and written communication to engage with suppliers, stakeholders, and leadership effectively. - Analytical Thinking: Expertise in cost estimation, market analysis, and supplier evaluation to drive strategic procurement decisions. - Multi-Stakeholder Coordination: Ability to manage procurement activities across a multi-region while meeting project-specific timelines and requirements. - Sourcing & E-Procurement: Familiarity with e-sourcing tools like Ivalua or SAP Ariba for sourcing projects and reverse auctions is an added advantage. - Compliance & Governance: In-depth understanding of procurement best practices, compliance requirements, and audit processes.