Urgent Search: Executive Assistant to Director

About NutrioBox NutrioBox is a pioneering health-focused F&B brand revolutionising the way India eats healthy. Founded in 2017, we operate 10 thriving outlets across Delhi-NCR and are recognized among the leading fusion health food chains in the region. Our mission is simple — to make healthy eating exciting, accessible, and sustainable. With consistent growth on both physical and digital platforms, NutrioBox is now expanding beyond Delhi-NCR and exploring international opportunities. We're looking for a highly organized and dependable Executive Assistant who will serve as the backbone of the Director's Office — managing operations, communication, and execution excellence. Position Overview As the Executive Assistant to the Director, you will play a strategic and administrative role in supporting the company's leadership. You will act as the Director's primary point of coordination — managing their calendar, communications, and high-priority initiatives while ensuring operational efficiency across departments. This is a hands-on role that requires exceptional attention to detail, business acumen, professionalism, and confidentiality. Key Responsibilities 1. Calendar & Schedule Management - Manage and optimize the Director's calendar — scheduling meetings, reviews, travel, and appointments efficiently. - Anticipate needs and proactively resolve scheduling conflicts. - Coordinate with department heads to align key internal and external meetings. 2. Communication & Correspondence - Act as the first point of contact for all communications to and from the Director's office. - Draft, proofread, and format official emails, reports, and presentations. - Handle confidential correspondence with professionalism and discretion. - Maintain effective communication flow between the Director and internal teams, vendors, or external partners. 3. Meeting & Coordination - Plan, organize, and coordinate meetings — including leadership reviews, investor calls, and operational check-ins. - Prepare meeting agendas, presentations, and briefing notes. - Record minutes, circulate summaries, and track actionable items to closure. 4. Project & Task Management - Support the Director in managing key strategic initiatives and operational projects. - Track project progress, follow up with responsible teams, and ensure timely delivery. - Assist in creating performance dashboards and executive summaries. 5. Travel & Logistics - Plan, book, and manage domestic and local travel arrangements (flights, accommodation, transport, etc.). - Prepare comprehensive itineraries and ensure smooth end-to-end travel coordination. - Manage expense reporting and reimbursements related to travel and official activities. 6. Documentation & Presentation Management - Prepare professional-level documents, reports, and PowerPoint presentations. - Maintain and organize electronic and physical filing systems for easy access. - Support in drafting proposals, MoUs, and business correspondence when required. 7. Research & Insights - Conduct background research and prepare briefs for meetings, events, or potential collaborations. - Compile data and insights to support decision-making and business strategy. 8. Operational Support - Liaise with various departments to ensure timely execution of the Director's directives. - Support coordination for vendor meetings, brand collaborations, or recruitment interviews. - Oversee office management requirements related to the Director's functioning. 9. Confidentiality & Professionalism - Handle sensitive company information with integrity and confidentiality. - Represent the Director's office with maturity, professionalism, and discretion. 10. Leadership Support - Serve as a strategic sounding board and support system for the Director. - Anticipate needs and provide solutions before issues arise. - Ensure the Director's time is effectively utilized for high-impact priorities. Qualifications & Skills - Bachelor's degree in Business Administration, Management, or related field. - 4–5 years of experience as an Executive Assistant, preferably supporting CXO or Director-level executives. - Exceptional written and verbal communication skills. - Strong command over Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. - Ability to multitask, prioritize, and manage multiple deadlines effectively. - High emotional intelligence, professionalism, and discretion. - Analytical mindset with attention to detail. - Confident, proactive, and resourceful personality. Additional Details - Work Hours: 10:00 AM – 7:00 PM - Work Mode: In-person (Noida Sector 63) - Local Travel: May be required (conveyance provided) - Compensation: As per market standard - Job Type: Full-time Who You Are You are a highly motivated, reliable, and articulate professional who thrives in fast-paced environments. You understand the nuances of leadership assistance and are adept at balancing multiple priorities with grace. You are discreet, dependable, and take pride in enabling others' success through precision and proactive execution. Why Join NutrioBox At NutrioBox, you'll work closely with the leadership team of one of India's fastest-growing health brands. This role offers: - Exposure to strategic business operations and decision-making. - A fast-paced, entrepreneurial environment with learning opportunities. - A culture that values initiative, ownership, and excellence.