Assistant Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Assistant Facilities Manager Soft Services Account Management - Work Dynamics India What this job involves Putting safety in your hands First things first your chief concern is to ensure a safer and more comfortable work environment to work in and visit Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits Likewise the mailroom front office and housekeeping all fall into your realm Site operations Management Cleanliness of sites to be maintained as per client requirement Pest control and indoor plants management as per contract Prepare business reports to help the client for decision making Ensure routing data update in tool as well as in physical records Ensure smooth transition of workspaces based on Business requirements Recommend continuous quality improvement practices and implement Industry Best Practice operations Support other FM functions based on crisis as a cross function to balance eco system 24 7 reachability in case of any emergency support Report Management Plan and maintain repository for all data information Prepare business reports to help the client for decision making Suggest Recommend changes or inputs required to enhance optimize process Ensure routine update of database for future reference Manpower Management Ensure sufficient manpower as per contract Attendance manual and application management Manage the morale of the team members Treat team members equally and give equal opportunities Appraisal management Data Management Store and restore all data as required by client Share required data for audits within stipulated period Maintain data as per data retention polity Vendor Management Maintain professional rapport with all sub vendors Conduct KPI and record MOM on their performance on monthly basis Ensure a property risk management program including audits is implemented and maintained Any incidents to be recorded and shared with CAPA reports Consumable stock Management Ensure Minimum Order Quantity is maintained Ensure sufficient stock for routine operations are maintained Ensure procurement on monthly adhoc basis Ensure business continuity Client visit Leadership visit Ensure to procure required materials Ensure to arrange venue based on the requirement Ensure food beverages are taken care of Ensure liason with Landlord helpdesk for smooth entry Training and Development Ensure to complete mandatory trainings for self as per organization requirement and appraisal Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal Preserve training records and materials for future reference Budget and billing management Track the budget monthly and ensure process the invoices as per agreed terms Follow up with vendor for timely submission of invoices Process the invoices after due diligence Track the invoices till payment and collate NDC for all vendors on quarterly basis Location On-site -Chennai TN Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL