(High Salary) Senior Wedding planner and wedding designer

2 weeks ago

Jaipur India Konark Weddings Full time

Job Description Roles and Responsibilities 1. Pre-Event Planning - Collaborate with the design and sales teams to understand event concepts, layouts, and production needs - Conduct site visits - Prepare BOQs (Bill of Quantities), vendor quotes, and timelines for fabrication and logistics - Source and coordinate with vendors for dcor, fabrication, florals, lighting, AV, and rentals - Create production timelines, checklists, and deployment plans 2. Vendor Management - Finalize and manage third-party vendors for each event element - Negotiate pricing, delivery terms, and contract agreements - Coordinate production schedules and ensure timely execution - Supervise vendor quality, on-site behavior, and adherence to brief 3. On-Site Event Execution - Supervise setup and teardown of all production elements at the venue - Lead the on-ground production team and ensure real-time coordination - Troubleshoot any last-minute issues or vendor delays - Ensure the final output matches the approved designs and client expectations 4. Budget & Resource Management - Track production costs against budgeted estimates - Minimize wastage of material, manpower, and resources - Maintain inventory of reusable props and materials - Ensure cost-effective execution without compromising on quality 5. Post-Event Closure - Ensure smooth dismantling and vendor wrap-up - Maintain documentation of vendor bills, payments, and feedback - Create a post-event report including learnings, challenges, and photos of setup - Update internal records for vendor performance and production benchmarks -6. Team & Communication - Coordinate with Creative Director, BD team, and Client Servicing throughout the project lifecycle - Lead internal production team and assign clear responsibilities for each event - Conduct team briefings, assign roles, and supervise execution - Be the primary point of contact for production queries on site

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