Hospital Administrator

Job Summary The Assistant Manager - HR supports the design implementation and management of HR operations within a healthcare environment This role ensures efficient workforce management compliance with healthcare regulations and delivery of high-quality HR services contributing to a positive work culture and improved patient care outcomes Key Responsibilities1 Recruitment Talent Acquisition Manage end-to-end recruitment for clinical and non-clinical roles nurses paramedical staff doctors administrative personnel support staff Partner with department heads to understand manpower requirements Conduct screening interviews reference checks and salary negotiation Ensure onboarding processes meet healthcare compliance standards 2 Employee Engagement Welfare Implement employee engagement programs welfare activities and recognition initiatives Handle employee grievances and support conflict resolution Conduct satisfaction surveys and develop action plans 3 HR Operations Administration Maintain employee records HRIS updates and attendance systems Oversee payroll inputs leave management and shift roster coordination for clinical staff Ensure smooth execution of HR processes such as confirmations transfers and separations 4 Training Development Identify training needs for medical and non-medical employees Coordinate internal external training sessions BLS ACLS compliance training soft skills service excellence Track training attendance and maintain statutory training documentation 5 Performance Management Support implementation of the performance appraisal system Guide supervisors on goal-setting and evaluation processes Track progress and documentation throughout appraisal cycles 6 Statutory Compliance Healthcare Regulations Ensure compliance with labor laws hospital accreditation standards NABH JCI and medical staffing norms Maintain records required for audits inspections and accreditation reviews Support the preparation of HR-related compliance reports 7 Employee Relations Discipline Assist in conducting disciplinary proceedings and issuing notices when required Promote a positive and compliant work culture adhering to healthcare ethics and patient safety 8 HR Reporting Analytics Prepare monthly HR dashboards manpower status attrition hiring status training hours Provide insights to management for workforce planning and budgeting Qualifications Experience Bachelor s or Master s degree in HR Business Administration or related field 3-7 years of HR experience preferably in hospitals healthcare diagnostics or medical institutions Strong understanding of hospital operations staffing patterns and compliance standards NABH JCI Skills Required Excellent communication and interpersonal skills Knowledge of labor laws and healthcare HR compliance Strong recruitment and employee management capabilities Proficiency with HRIS MS Office and payroll coordination Ability to handle pressure multitask and work in a fast-paced hospital environment Work Environment Hospital medical facility working environment with rotational or extended hours as required Interaction with clinical and non-clinical staff across departments If you want I can also prepare A shorter version for job portals A detailed JD for internal HR manuals A competency-based JD tailored to your organization s values A CV resume for this role Would you like any of these You said include payroll processingChatGPT said Here is an updated for Assistant Manager - HR Healthcare with Payroll Processing included clearly and prominently Job Title Assistant Manager - Human ResourcesIndustry Healthcare Hospital Medical ServicesReports To HR Manager Head - Human ResourcesJob Summary The Assistant Manager - HR supports the full spectrum of HR operations within a healthcare setting with key responsibilities in recruitment employee engagement compliance training and payroll processing The role ensures efficient workforce management and adherence to healthcare standards while fostering a positive and productive workplace Key Responsibilities1 Recruitment Talent Acquisition Manage hiring for clinical and non-clinical roles nursing paramedical medical administrative support staff Coordinate job postings screening interviews and salary negotiations Ensure smooth onboarding and compliance with healthcare workforce standards 2 Payroll Processing HR Operations Collect verify and consolidate payroll inputs attendance leaves overtime shift allowances and deductions Coordinate with finance payroll teams to ensure accurate and timely salary disbursement Manage statutory components such as PF ESIC PT LWF and TDS Maintain HRIS employee records and monthly payroll reports Oversee attendance systems biometric updates and workforce shift roster management 3 Employee Engagement Welfare Implement employee engagement programs welfare initiatives and recognition activities Address grievances and support conflict resolution Conduct feedback surveys and propose improvements 4 Training Development Identify training needs across departments Coordinate mandatory medical trainings BLS ACLS compliance programs and soft skills training Maintain training databases and accreditation-related documentation 5 Performance Management Support the performance appraisal process including KPI KRA alignment and evaluation coordination Maintain records and follow-up on performance improvement plans 6 Statutory Compliance Accreditation Ensure compliance with labor laws and healthcare accreditation standards NABH JCI Maintain statutory and audit-ready HR documentation Assist in internal and external audit processes 7 Employee Relations Disciplinary Procedures Support disciplinary proceedings issuing notices and documentation Promote a compliant ethical and safe work culture aligned with healthcare standards 8 HR Reporting Analytics Prepare dashboards on manpower attrition payroll recruitment status and training metrics Provide insights to management for workforce planning Qualifications Experience Bachelor s or Master s degree in HR Business Administration or related field 3-7 years of HR experience in hospitals clinics diagnostics or healthcare institutions Hands-on experience in end-to-end payroll processing is essential Skills Required Strong knowledge of payroll systems HRIS and statutory compliances Excellent communication and interpersonal skills Understanding of hospital operations and staffing norms Ability to multitask and perform under fast-paced healthcare conditions Work Environment Hospital healthcare facility environment with interaction across clinical and non-clinical teams May require extended or rotational working hours If you want I can also create a short JD for job postings a competency-based version or a KRA KPI sheet for this role You said hospital administrator postChatGPT said Here is a complete and professional for Hospital Administrator If you want it tailored to a specific hospital type multispecialty 100-bed NABH accredited etc I can customize it further Job Title Hospital Administrator Department Administration Operations Reports To Medical Director COO CEO Industry Healthcare Hospital Medical Services Job Summary The Hospital Administrator oversees the day-to-day administrative operational and support functions of the hospital This role ensures smooth functioning of all departments compliance with healthcare regulations high-quality patient services and efficient resource utilization The Administrator works closely with clinical and non-clinical teams to maintain safety service standards and operational excellence Key Responsibilities1 Hospital Operations Management Oversee day-to-day operations across all hospital departments front office billing nursing biomedical housekeeping security maintenance pharmacy etc Ensure effective patient flow and quality patient experience Coordinate with clinical and support teams to resolve operational issues promptly 2 Patient Services Experience Monitor patient satisfaction handle escalations and address service-related complaints Ensure waiting times discharge processes admission procedures and helpdesk services meet standards Implement patient-centric service excellence initiatives 3 Staff Management Oversee staffing scheduling and manpower allocation for non-clinical departments Support HR with recruitment performance evaluations and staff training Ensure staff follow hospital protocols grooming standards and customer service norms 4 Compliance Accreditation NABH JCI Ensure adherence to healthcare regulations statutory requirements and accreditation standards Maintain documentation for audits inspections and quality checks Coordinate with quality teams to implement SOPs safety guidelines and policy updates 5 Facility Infrastructure Management Oversee facility maintenance cleanliness biomedical equipment readiness and safety systems Ensure proper functioning of utilities electricity water HVAC lifts generators Coordinate renovation expansion or repair activities as needed 6 Budgeting Cost Control Assist in hospital budgeting cost optimization and resource planning Monitor expenses for housekeeping security consumables biomedical equipment and facility maintenance Support vendor negotiations and contract management 7 Billing Revenue Cycle Coordination Oversee registration billing TPA insurance desk operations and cash-handling standards Ensure accuracy of charges timely claim submission and smooth discharge billing Coordinate with the finance team for revenue improvement and process compliance 8 Safety Risk Management Ensure compliance with infection control protocols fire safety norms and emergency preparedness plans Conduct safety drills training and risk assessments Support incident reporting and corrective actions Qualifications Experience Master s degree in Hospital Administration Healthcare Management or related field 5-10 years of experience in hospital operations administration depending on hospital size Knowledge of NABH JCI standards and healthcare compliance rules Skills Required Strong leadership coordination and decision-making skills Excellent communication and interpersonal abilities Thorough understanding of hospital workflows and patient-care processes Ability to manage multiple departments and handle high-pressure situations Knowledge of hospital information systems HIS billing processes and emergency protocols 9 Leadership Coordination Liaise with department heads and medical leadership for strategic decisions Support senior management in developing hospital policies and operational workflows Represent the hospital in meetings inspections and community activities Job Types Full-time Permanent Pay 50 000 00 - 70 000 00 per month Work Location In person