Executive Personal Assistant

4 weeks ago

Mumbai India Interiors With Art Ltd Full time

Job Description (Right Hand to Directors Long-Term Growth Role) We are seeking a proactive, tech-enabled, and growth-orientedExecutive Operations & AI Assistantto support three directors managing international projects in luxury design, construction, and wellness. This is not a traditional EA role we're looking for aright handwho thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration. Responsibilities - Act as astrategic partnerto directors: anticipate needs, structure priorities, and translate loose requests into clear actions. - Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, usingautomation and rules where possible. - Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion. - UseAI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc )to: 1. Conduct research and distil insights into clear briefing notes. 2. Draft communications, presentations, and reports. 3. Build and maintain streamlined workflows and digital filing systems (SharePoint/OneDrive with metadata tagging) - Supportsocial media research and execution(LinkedIn, Instagram, etc.). - Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards. - Create and manage templates - Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables). - Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions. Requirements - 3+ years PA/EA experience at senior or executive level. - Excellent written and verbal English; confident drafting polished documents, decks, and emails as well communicating in English with inviduals and clients from all over the world - Tech-forward mindset: proficient inMicrosoft 365, Microsoft Copilot, SharePoint/OneDrive (with metadata structuring), inbox/calendar automation, and digital productivity tools. - Demonstrated use of AI tools to enhance research, workflow, or communication. - Strong organisational ability, multitasking, and rigorous follow-through. - Experience in research and execution. - Discreet, trustworthy, and comfortable working independently while keeping directors fully informed. - Hungry to learn, grow, and go beyond traditional EA responsibilities. Why Join Us - Directly support senior directors shaping international ventures. - Long-term role with the chance togrow beyond administration into operations, systems, and innovation. - Be part of a respected company with over two decades of global success in luxury design and construction. - A rare opportunity to bringAI, automation, and innovationinto the heart of leadership.

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