Senior Administrative Assistant

2 weeks ago

Nadiād, India Zobone International Outsourcing Pvt. Ltd. Full time

Job description: We are seeking a highly organised, detail-oriented Virtual Administrative & Operations Assistant to provide comprehensive administrative, reporting, and executive support across multiple UK-based businesses. The successful candidate will work closely with the Director on a day-to-day basis, supporting schools finance reporting, general administrative tasks, research, and light social media content support. This is a long-term, full-time position requiring excellent English communication skills, strong spreadsheet proficiency, a proactive attitude, and the ability to learn new processes quickly. A. Schools Finance Reporting (Core Function): - Prepare monthly and termly school financial reports (training provided). - Work confidently with spreadsheets, including formulas, reconciliations, and data validation. - Enter, clean, and organise financial data accurately. - Assist in preparing budget monitoring documents and other school finance templates. - Meet reporting deadlines, with workload increasing during the first two weeks of each month. - Maintain organised folders and records for each client. B. Homecare Agency Administrative Tasks: - Assist with internal documentation, forms, and templates. - Maintain and update spreadsheets, compliance trackers, and scheduling data. - Prepare reports, summaries, and internal checklists as directed. - Manage data entry and records related to homecare operations. C. Social Media Support (Light Duties): - Assist in preparing simple content for social media platforms (templates and guidance provided). - Maintain a basic posting schedule, if required. Skills & Competencies Required Technical Skills: - Advanced spreadsheet skills (Excel) essential. - A comprehensive understanding of accounts is essential, with the ability to manage budgets, monitor expenditure, and ensure accurate financial reporting. - Strong computer literacy across Office or Google Workspace tools. - Ability to prepare clear and polished documents, reports, and summaries. - Familiarity with basic social media platforms is an advantage. Professional Skills: - Excellent written and spoken English. - Strong organisational and time-management skills. - Ability to handle sensitive information with confidentiality. - High accuracy and a strong eye for detail, especially when working with numbers. - Proactive, reliable, and able to work with minimal supervision. - Quick learner capable of understanding new systems and processes. Shift Time : UK Shift 1.00 to 10.30 pm IST in summer and 2.00 to 11.30 pm IST in Winters. Job Types: Full-time, Permanent Salary: ₹420,000.00 - ₹480,000.00 per year Benefits: - Health insurance - Paid sick time - Paid time off - Provident Fund Work Location: In Person

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