Purchase Executive

Ref NICT - HR JD - 20 PURCHASE EXECUTIVE Location Head office Department Purchase Reporting to Director Finance HR Job Summary Responsible for ensuring availability of input components materials for production as per the production schedule managing the company s domestic procurement activities ensuring cost-effectiveness quality and timely delivery of goods and services Duties and responsibilities Generate clear understanding of the input components and materials in detail Learn the current suppliers of each component and terms and conditions of purchase from the vendor master Collaborate with Operation manager for the production schedule and material plan Coordinate with Stores for the inventory and stock level Generate Economic ordering quantity for each input components Analyze the above factors and calculate the reordering quantity for each component Generate purchase order for the input components to the supplier from the vendor master Ensure correctness of the PO in terms of Quantity specification details other term and conditions of purchase agreed Arrange approval from Director Finance HR if there is any change in terms and conditions agreed Get financial approval for the purchase order Submit the PO to the vendor for material supply Follow -up with Finance department if advance payment is required Track the status of the PO and trouble shoot for any logistic uncertainty Arrange approval from Director Finance if any additional cost is involved in resolving the logistic problems Inform the Operation manager if any delay in the delivery schedule Ensure arrangements for Goods receipt with stores warehouse and quantity and quality confirmation Collect samples for periodic lab test if any Post purchase entry in the system and get approval from finance department Follow- up for the payment to the vendor Remove the vendor from vendor master if any misappropriation proved Assist in Purchase strategy planning and policy formulation Identify alternative components effecting cost reduction Perform Vendor identification vendor master updating vendor relations and vendor evaluation Forecast market changes including tax variation plans introduction of alternatives etc Strive for cost control and improving the effectiveness of the process Job Specifications Technical skills Thorough knowledge of purchase process and input components Analytical and decision-making ability to analyze the data and gathering information skillfully and develops alternative solutions Cross functional prospective and team development Coordination of purchase process with the works of other departments and people Customer orientation skills to keep a customer focused approach both external and internal Communication skills Good written verbal and presentation skills Team work good team facilitator Management skills to plan and schedule the activities of his section in accordance with business operations organize necessary resources and support to perform overall purchase process Initiative shall be able to undertake responsibilities at need without instructions and shall be versatile Education Graduate or Post graduate Diploma in Material Management Desirable MBA in Material Management Computer skills MS Office and ERP Systems Language skills English Hindi and Malayalam Experience 4 to 6 years of experience with more than 1 years of experience in similar Industry Other relevant Information of the job Prepared by HR Department Date 29 7 2024 Job Type Full-time Pay 18 000 00 - 20 000 00 per month Benefits Provident Fund Work Location In person Expected Start Date 29 09 2025