Personal Assistant

Job Description

OUR VALUES IN ACTION

Care and Compassion

- Quality and Teamwork
- Dignity and Respect
- Openness, honesty and responsibility

NHS Borders, Headquarters, Education Centre, Borders General Hospital

PA to the Director of HR, OD & OH&S

This permanent post is for the Director of Human Resources, Organisational Development and Occupational Health & Safety and is based in the NHS Borders, Headquarters on the Borders General Hospital site.

This post is key to providing high quality confidential administrative and business support management to the Director of HR, OD & OH&S linking with the wider organisation, managing competing demands and undertaking a range of delegated projects for the Director.

Key tasks will include assisting with the prioritisation of the Director's incoming workload; triaging emails and highlighting priorities; diary management; working collaboratively with other Board Executive Team PAs; proactively managing and actioning a broad range of complex tasks including ensuring relevant follow up action is taken; keeping track of daily actions and priorities for the Director and pre-empting their needs and deadlines; organising meetings, issuing agendas and papers, the production of formal minutes and action notes and follow up of actions between meetings; preparing a range of internal/external correspondence, papers and presentations in a timely and accurate manner; and providing admin support to the Whistleblowing function.

Applicants should possess excellent communication and organisational skills together with a good working knowledge of Microsoft Office, Word, Powerpoint, Excel and O365.

Informal enquiries welcomed by Iris Bishop, Board Secretary, Email: [Confidential Information]

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a regulated role, your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or going rate. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form

PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.