Head of Procurement

Role Summary The Head – Procurement will be responsible for developing and leading the procurement strategy for all Civil & Interior (C&I) and MEP works across ongoing and upcoming co-working/managed office projects. The role involves vendor development, cost optimization, contract negotiation, budget adherence, and ensuring on-time availability of high-quality materials, equipment, and services. A strong understanding of construction, fit-out, and building engineering systems is essential. Key Responsibilities 1. Procurement Strategy & Planning - Develop and execute the end-to-end procurement strategy for C&I and MEP categories. - Work closely with Projects, Design, Finance, and Facility Management teams to understand project demands, timelines, and specifications. - Prepare annual and project-wise procurement plans aligned with budget approvals. 2. Vendor Management & Sourcing - Identify, evaluate, and onboard reliable vendors/contractors for civil works, interiors, electrical systems, HVAC, plumbing, fire-fighting, and ELV systems. - Build long-term vendor partnerships ensuring quality, delivery reliability, and competitive pricing. - Lead RFI/RFQ/RFP processes, vendor audits, and performance evaluations. 3. Contracting & Negotiation - Lead negotiations for contracts, rate agreements, and service-level agreements, ensuring cost savings without compromising quality. - Draft and manage work contracts, supply agreements, and framework contracts. - Ensure compliance with statutory, safety, and corporate governance requirements. 4. Cost Control & Budget Management - Monitor procurement budgets for all projects and track variances. - Implement value engineering opportunities to reduce costs and improve design efficiency. - Create cost benchmarks and maintain updated price indices for key C&I and MEP materials. 5. Process Excellence & Compliance - Implement standardized procurement processes, documentation, and MIS systems. - Ensure adherence to company's procurement policies, ethical practices, and ISO standards (if applicable). - Collaborate with finance for PO creation, vendor payments, GRN, and reconciliation. 6. Project Coordination & Delivery - Ensure timely delivery of materials, equipment, and contractor mobilization as per project schedules. - Resolve supply chain bottlenecks and escalate risks where required. - Coordinate with site teams for inspections, approvals, and technical compliance. 7. Inventory & Logistics Oversight - Oversee logistics arrangements, warehousing, and inventory management for multi-city operations. - Optimize transportation and storage costs and reduce wastage/pilferage. 8. Team Leadership - Lead and mentor the procurement team, including category managers, buyers, and coordinators. - Foster a culture of transparency, accountability, and continuous improvement. Key Requirements Education - Bachelor's degree in Engineering (Civil/Mechanical/Electrical) preferred. - MBA in Supply Chain/Operations is an added advantage. Experience - 10–15+ years of procurement experience in real estate, co-working, commercial fit-out - Strong background in C&I and MEP procurement including interiors, electrical systems, HVAC, plumbing, ELV, and fire-fighting. - Proven track record of managing multi-location projects and high-value procurements. Technical Skills - Understanding of bill of quantities (BOQ), drawings, technical specifications, and project schedules. - Expertise in contracting, tendering, rate analysis, and vendor management. Behavioral Competencies - Leadership - Strong negotiation and analytical skills. - Excellent communication and stakeholder management. - High integrity, result-orientation, and ability to work under tight deadlines.