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Accounts Payable Specialist
4 weeks ago
Job Description
- Invoice Processing:
- Receiving, verifying, analysing, and recording invoices.
- Ensuring invoices are accurate and match purchase orders and receiving reports (three-way matching).
- Coding invoices to the correct branch, accounts and projects.
- Entering invoice data into the Zoho Books accounting system.
- Payment Processing:
- Preparing fund estimation and processing payments - electronic transfers, and other payment methods.
- Ensuring adequate documents are collected for advance payments.
- Ensuring payments are made on time and in accordance with company policies and vendor terms.
- Maintaining accurate records of payments.
- Reconciliations:
- Reconciling vendor statements with company records.
- Identifying and resolving discrepancies between invoices, purchase orders, and payments.
- Reconciling bank statements with accounts payable records.
- Record Keeping:
- Maintaining accurate and organized records of invoices, payments, and vendor information.
- Filing and archiving documents.
- Other Duties:
- Vendor On boarding and answering vendor inquiries.
- Assisting with month-end closing procedures.
- Preparing reports on accounts payable activity.
- Supporting the finance team with various accounting tasks.
- Collaborating with other departments to ensure accurate and timely processing of financial transactions.
Skills and Qualifications
- Bachelors degree in commerce or higher.
Experience
- 4+ years of experience in accounts payable (processing AP for Indian Entity)
Technical Skills
- Proficiency in Zoho accounting software preferred.
- Strong computer skills, including proficiency in Microsoft Office Suite (Excel, Word).
Soft Skills
- Excellent organizational and time management skills.
- Attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.