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[19/09/2025] Senior Executive Assistant
4 weeks ago
Role OverviewWe are seeking a Senior Executive assistant to provide support to a new Managing Director C16 in Markets Operations and to provide site-management support for the Pune office What youll do Manages day to day calendar s of C16 with potential to grow responsibilities across Pune Markets Operations senior leadership Coordinates all aspects of executive level manager appointments meetings on-sites events and conference calls Works closely in partnership with the Markets Operations Chief of Staff team to deliver functional and location-specific initiatives in line with Markets Ops strategy Provides on-the-ground expertise on Pune site including navigation across local stakeholders systems and processes Engages with corporate real estate on floor space desks and any potential floor building moves Part of a broader team of Senior Executive Assistants required to build relationships and provide ad hoc support as require Coordinates travel arrangements prepare and distribute schedules agendas for travel Prepares reconciles and tracks expense reports through Travel and Entertainment Expense system Orders supplies and process invoices through Procure to Pay system Trains coaches or guides other administrative staff when required Schedules and coordinates 1 to 1 meetings with direct reports and team meetings May prepare and review materials and correspondence for meetings Assist with creation modification of presentations spreadsheets and other various documents Assists in ad-hoc reports special projects as needed Appropriately assess risk when business decisions are made demonstrating particular consideration for the firm s reputation and safeguarding Citigroup its clients and assets by driving compliance with applicable laws rules and regulations adhering to Policy applying sound ethical judgment regarding personal behaviour conduct and business practices and escalating managing and reporting control issues with transparency What well need from you Previous Executive Assistant experience preferably within a large and complex financial services or similar organization Highly proficient in Microsoft Office Consistently demonstrates clear and concise written and verbal communication skills Demonstrated ability to quickly gain command of new systems Self-motivated and detail oriented Ability to work independently and as part of a team Focus on timely execution and delivery Highly developed organization and problem solving skills Job Family Group Business Strategy Management AdministrationJob Family Administrative SupportTime Type Full timeCiti is an equal opportunity employer and qualified candidates will receive consideration without regard to their race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other characteristic protected by law If you are a person with a disability and need a reasonable accommodation to use our search tools and or apply for a career opportunity review View Citis and the poster
