People & Operations Associate (Founder’s Office)

Sparsa AI is a Singapore and Germany based Industrial-AI Startup, building the next generation of agentic AI platform to transform how physical industries—such as manufacturing and logistics—make decisions and optimize their operations. Our AI agents orchestrate complex workflows across business functions and enterprise applications including ERP, MES, CRM and supply chain environments to resolve real-world constraints and unlock productivity. We are looking for a highly organized and proactive People & Operations Associate to support the CEO and leadership team. This role combines administrative operations, HR coordination, and basic finance support. You will help keep the company running smoothly by managing day-to-day operational tasks across accounting, HR, payroll, hiring coordination, and documentation. This is a high-trust role with visibility across multiple core functions, and is ideal for someone who wants to grow their career in HR, business operations, or executive support in a fast-growing startup environment. Key Responsibilities Finance & Accounting Support - Categorize monthly bank and card transactions in accounting software/spreadsheets. - Prepare monthly management accounting summary and expense reports. - Track vendor invoices, payment schedules, and reimbursements. - Coordinate with external accountants or finance vendors. HR Operations - Prepare HR documents (offer letters, appointment letters, NDAs, experience letters, termination letters). - Maintain employee records and ensure accurate HR data. - Coordinate onboarding and offboarding processes. - Maintain leave records, attendance logs, and timesheets (if applicable). Recruitment Coordination - Work with recruiters to initiate, track, and close hiring processes. - Schedule interviews and serve as point of contact for candidates. - Publish job descriptions on relevant hiring platforms and maintain candidate pipelines. Payroll & Compliance - Coordinate monthly payroll inputs with payroll processing partners. - Track statutory compliance documentation and ensure required filings/records are in place. - Maintain confidentiality of salaries and HR data. Administrative Support - Assist the CEO and leadership team with internal operational tasks. - Maintain internal documentation and shared Drive/Notion folders. - Support office administration and vendor coordination (if applicable). Requirements - 1–4 years of work experience in HR operations, accounting support, executive assistant, or office administration roles. - Strong organizational skills, attention to detail, and the ability to manage multiple tasks. - Good written and verbal communication skills. - Strong Excel/Google Sheets, Word, and PowerPoint skills. - Comfort with basic accounting concepts and documentation. - Comfortable using AI tools to accelerate and automate work. - High degree of professionalism and confidentiality. - Proactive, structured, and reliable working style. Nice to Have - Experience in a startup environment. - Familiarity with Google Workspace, Notion, Slack, QuickBooks/Xero/Zoho, or HR/payroll platforms. What We Offer - Opportunity to work directly with the founders and leadership team. - Exposure to strategic and operational decision-making. - Flexibility in working hours and remote work setup. - Clear growth path toward People Operations Lead / Finance Operations Lead / Chief of Staff, depending on performance. Join Us at Sparsa AI If you are passionate about building transformative products at the intersection of AI and industrial operations, we invite you to shape the future with us. This is your opportunity to learn and execute in a fast-growing company that is redefining how the real economy works. At Sparsa AI, you'll work alongside an exceptional team, solve real-world problems, and leave a lasting impact on global industries. Let’s build the future of Industrial AI-Agents—together. If you have the chops, let’s connect