Assistant Manager

Senior Executive Assistant Manager - Fund Business Operation A Position Overview Position Title Senior Executive Assistant Manager - CBO Department Operations Level Band Senior Executive Assistant Manager B Organisational Relationships Reports to Manager Supervises CBO - Employer Employee issuances C Job Dimensions Geographic Area Covered All locations from the HO Stakeholders Internal All departments Stakeholders External All the customers Partners Clients Intermediaries Role Summary This role requires handling PAN India Issuances and servicing of Group Fund clients Intermediaries and business teams This position requires a candidate to have corporate client handling background or should have experience in managing high end retail clients Insurance experience will be preferred Roles and Responsibilities The candidate is expected to manage the below mentioned activities Verification of documents and follow all compliance protocols including the AML KYC guidelines Following Unit Linked Non-Linked regulations New business policy issuances Processing Fund withdrawal requests received from Pan India clients Ensuring on time annuity payouts to customers Processing servicing requests - Fund switch Endorsements sharing Fund statements MIS reports Commission payouts Coordination with the finance servicing team and compliance Actuarial in order to ensure end to end closure of requests Ensuring that all cases are closed within TAT and SLA is maintained D Key Result Areas Adherence to established processes Following the process coordinate with IT team for cases on adhoc basis Ensure timely updation of trackers Maintain consistent quality scores Controls Be updated on any process regulation changes and communicate the same to relevant stakeholders Daily reconciliation of MIS E Competencies Competency For Proficiency Scale Proficiency Scale Description Customer Consumer Orientation 2 Ensures thorough follow up with servicing teams to ensure that customer concerns are responded to with urgency and sense of responsibility Uses the perspectives of the customer to resolve decision dilemmas on operational approaches priorities Finds opportunities to collect information from the most direct source on customer needs Collaboration Networking 1 Keeps self-aware of the important stake holders decision makers influencers necessary for delivering results Communicates connects consistently with colleagues customers and internal stakeholders to respond and resolve their concerns and queries Remains courteous while dealing with colleagues and customers Seeks guidance in case of ambiguity Process Orientation 1 Is aware about all critical process flows applicable to the assigned role and also about the performance parameters like TAT SLA etc for assigned activities Works towards making sure that set benchmarks are met with required quality standards as per processes Has good understanding and awareness about MS office tools Attention to Details Solution Orientation 1 Is aware of the various pieces of information and processes required to make quality decisions and identifies the gaps Strives to perform tasks in an error free manner with care and focus on completing tasks within a stipulated time frame Asks for help if required Is aware of the various segments of customers and consumers in the organization and provides them with standard service solution based on set procedures Escalates issues as and when required Managing and working with remote teams 1 Coordinates and cooperates with other team members through the digital medium and expresses views on one s own area Understands various roles and functions of team HO members working remotely and aligns well to own role Keeps appropriate people informed about progress on tasks projects and seeks help if required Respects diverse opinions and attempts to understand viewpoints of others Technological enablement and agility 2 Demonstrates a good understanding of the technological advancements and works with peers or colleagues to test the viability of a new technology tool before applying it in one s area of work by ensuring the outcome is error-free Ability to alter conventional processes and highlight challenges that can be enabled with technology Stays calm in ambiguous or demanding technological changes in one s area of work Ability to make decisions on minor technological changes and can escalate major concerns to the senior management F Skills Required Technical Strong Communication skills Listening skills thorough knowledge of processes and systems Basic Knowledge of Group and Life Insurance preferable MS Office Advanced Excels like pivot Vlook up Behavioral Refer Appendix for details Essential Desired Interpersonal skills Communication skills Creative thinking skills Supervising Leadership skills Teamwork Skills Influencing skills Relationship Building skills Decision making skills G Incumbent Characteristics Essential Desired Qualification Graduate Post Graduate Experience 5-8 years in a insurance sector Experience in Business Support Customer Services Queries handling MIS and PPT skills in Group Business About Company Tata AIA Life Insurance Company Limited Tata AIA Life is a joint venture company formed by Tata Sons Pvt Ltd and AIA Group Ltd AIA Tata AIA Life combines Tata s pre-eminent leadership position in India and AIA s presence as the largest independent listed pan-Asian life insurance group in the world spanning 18 markets in the Asia Pacific region Tata AIA Life has written retail new business weighted premium of Rs 2 692 crore for the financial year 2019-20 For the same period the 13th month persistency of the company was at 89 10 and the individual death claims settlement ratio was 99 06 One of the fastest growing companies in the Life Insurance sector Tata AIA Life is now ranked at no 5 based on individual weighted new business premium