Facility Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward POSITION GOALS To provide accounting support to the Facility Management team assigned To provide administrative support to FM for site teams To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement To achieve financial and other targets given by AFM Facility Manger Achievement of the service level agreements DUTIES RESPONSIBILITIES Tracking of Facility Operating Expenses Processing of all invoices for payment Tracking verifying and filing all JLL and Facility related invoices Client billing invoicing and follow up payments by clients Monitoring of Housekeeping related activities Vendor management Arrangement of all consumables and supplies for Client VIP visits Interfacing with the pest control for carrying out the pest control activities at the facility Preparing the Daily Weekly and Monthly reports Taking facility rounds and find out snags and logging complaint with the Help Desk Follow up and close the complaint logged Effectively manage Facility team to ensure an on time deliverable system Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to company s Policies and Procedures Ensure the level of service standards and cleanliness of the property particularly the Gym Room Canteen and Conference Area meet the set standard of the company Work closely with HelpDesk Reception Catering Facilities and Amenities and Property Operation Teams Ensure that all Housekeeping OS E and FF E items are properly inventoried and monitored Recruit select and develop Housekeeping employees vendors to work following the operational financial administrative philosophies willing to become multi skilled and perform multi tasks Effectively manage Facility team to ensure an on time deliverable system Routinely Inspect all services to ensure performance measures are being maintained Provide assistance to AFM FM in all administrative functions and Facility services and any other administrative functions deemed by Client Ownership of the Day to day administration including reports generation of the stocks tracker Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day Inspect the turn out and attendance of the staff and sign the shift register Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints Ensure that the food vendor are maintaining highest standards of hygiene in the services area Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions Communicate to the FM all incidents issues and pending problems Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions Prepare weekly shift rosters along with the housekeeping manager REPORTING Preparation and submission of weekly FM Meeting Minutes Preparation and submission of FM template report to the client and other reports as required Preparation and submission of Monthly management report and Daily reports Preparation and submission Facility related consumables Consumption report Preparation and submission of SLA report Vendor Management Managing and Monitoring Vendor services and ensure adherence to SLA s Conduct vendor meetings on a monthly basis and review performance Processing of Vendor invoices KEY PERFORMANCE MEASURES Reports on time Accurate billing and invoicing Zero stock out situations Maintain high standards of Housekeeping of the Facility Location On-site -Mumbai MH Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL