PA To Principal

Job Description

Primary Purpose:

The Personal Assistant is responsible for providing secretarial, clerical and administrative

support in order to ensure that services are provided in an effective and efficient manner.

Key Accountabilities/Activities:

Primary Responsibility:

- Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Handle academic and non-academic duties and ensure accurate and timely completion of tasks
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Preparing MIS Reports/ Presentations for meetings
- Assisting principal in organizing the conferences and other training workshops
- Maintain Contact information for Principal monthly phone lists
- Sending seasons greetings to the rich contacts of the Principal
- To do the data entry, prepare presentations, make reports whenever required

Secondary Responsibility:

- Occasional flexibility to work in other roles as required in the project phase
- To undertake any other reasonable tasks as directed
- Procure and Provide electronic media supplies
- Organizing team outings, lunches, team meetings

Work Relations:

Internal:

- Reporting to Principal for all functional as well as administration issues.
- Interfacing with all personnel across the organization, including those based out of CO/ZO as well as other Centers/Schools.
- Interfacing with the leadership team.
- Interfacing with HR, Finance, Technology, for any people or any other operational issue/s.

External:

- Interface with external vendors for any functional issues.
- Interface with parents for timely communication of school information and managing parents Issues.

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