Facility Coordinator

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Position Summary Provide general overall FM services including continuous monitoring of facility Work with Facility managers to handle routine property management operations including Procurement of property supplies and services including issuing purchase orders managing bid requests and service construction contracts processing of accounts payable and accounts receivables Essential Functions Directly support Facility Manager with on-going facility and team related responsibilities including but not limited to Assist with budgetary requests analysis and reporting Work with team members to identify and respond to any financial or budgeting related issues Helps support facility specific cost savings targets to contribute to the account achieving significant savings Supports requests associated with Jones Lang LaSalle Management Operations and Financial audits Provides support for guests visitors and employees at client location Assists with receiving and dispatching of work requests to technical staff vendors or other services providers Resolves problems associated with all building services including janitorial food service coffee services parking vending conference rooms cubes as well as interior and exterior furnishings fixtures and equipment Coordinates special events in support of client Provides support for meetings and conference room reservations as needed Assists with the coordination and scheduling of maintenance activities Assists management and staff with operational reporting budgeting financial systems purchasing as necessary Provides facility specific assistance to the project management team as needed or requested Acts as an interface with client visitors and guests Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation Ensures delivery of committed services and overall satisfaction with Jones Lang LaSalle performance Demonstrate leadership responsiveness and creativity in finding solutions for service delivery Reads and understands the applicable Service Level Agreements helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys Seeks to continuously improve processes systems and overall client satisfaction Provides direction information to vendors facilities staff and service providers as required to ensure excellent coordination execution of work within client environment with minimal disruption as needed Required Knowledge Skills and Abilities KSA Superior customer service skills and orientation Ability to maintain professionalism at all times under stressful situations Ability to plan and manage work under time constraints Ability to multitask and work without direct supervision Proficient in MS Office and possess strong written verbal and people skills Strong organizational skills and collaborative style needed Must be proficient at Excel Spreadsheets and administrative capability of customizing administrative reports Ensure accuracy and timely updates to all database files contacts contracts vendors landlords emergency files etc and recurring client and Sr Facility Manager documentation and reporting requirements in supporting all areas of Property Management Operations Administration Education training 2 years experience with Facility or Property Administration Bachelors degree preferred Location On-site Bengaluru KAScheduled Weekly Hours 48If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL