
Executive Assistant And Operations Va
1 week ago
Executive Assistant and Operations VA About SLS Shadow Light Studios accelerates brands creators and entrepreneurs with a high-performance content engine built for the scroll We specialize in viral short-form disruptive visual design and full-stack production that drives awareness trust and revenue We ve delivered for culture-defining brands including Beats by Dre Apple Music Monster Samsung X Games JuneShine Poppi Jay Shetty and Machine Gun Kelly Recent wins Scaled Nectar from 2M 5M in 12 months Grew Johnny Chang to 1M followers in under 8 months Drove 105M organic views for Lisa Stelly Fancy Sprinkles Produced 79M paid ad views for Golden Goose The Role We re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership This role removes friction across sales production and finance keeping pods moving fast and leadership focused You ll handle outreach scheduling finance prep candidate coordination and day-to-day organization to keep everything running smoothly What You ll Do Run podcast and partner outreach using trackers and templates Own daily PodSync logistics agendas notes and action item capture Maintain editor capacity dashboards and send clear daily snapshots Prepare finance categorization in QuickBooks with a clean monthly checklist Draft and send team notices maintain communication templates Manage hiring admin job posts challenges Loom submissions and interviews Keep ClickUp organized with accurate owners dates and statuses Record Looms for repeatable processes and maintain an SOP index What You Bring 3 years of EA or VA experience supporting an operations lead or founder Strong English writing and professional tone Detail-oriented with confidence in Google Sheets and ClickUp Familiarity with QuickBooks basics and meeting operations Comfortable recording Looms and following SOPs Availability during Americas working hours with reliable internet Experience working within ClickUp Agency or content production background QuickBooks Online month-close prep experience Understanding of video production pipelines short and long form Key Outcomes Outreach and follow-ups run independently without leadership intervention Daily PodSync and same-day action items captured consistently Editor dashboards reflect real-time status and help balance capacity Finance prep accurate and review-ready with minimal rework All-team notices are clear timely and professional ClickUp hygiene maintained with no missing owners or overdue tasks Location Schedule Remote Full-time with strong overlap to CST Must work in US Time Zone
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