Import Coordinator

3 weeks ago


Delhi, Delhi, India Mepa2z Llp Full time
Job Description

Job Title: Import Coordinator

Location: Civil Line(Delhi)

Experience: 2-4 years

Age: 18-30 years

Reports To: Procurement Manager/Logistics Manager

Job Summary:

The Import Coordinator will manage and oversee the importation of goods and materials

required for hotel operations. This role involves handling shipping documentation, ensuring

compliance with import regulations, and coordinating logistics with suppliers, freight

forwarders, and customs authorities. The ideal candidate will have 2-4 years of experience in

logistics or import coordination, preferably in the hospitality sector, and should be within the

age range of 18-30 years.

Key Responsibilities:

1. Import Documentation & Compliance:

Prepare, review, and manage import-related documents, including invoices,

packing lists, and bills of lading.

Ensure compliance with international shipping regulations and customs

requirements.

Coordinate with customs brokers to ensure timely clearance and delivery of

goods.

2. Supplier & Freight Coordination:

Communicate with international suppliers to arrange shipments and confirm

delivery schedules.

Work with freight forwarders, shipping agents, and transportation partners to

track shipments and ensure timely deliveries.

Address any issues related to shipping delays or discrepancies in orders.

3. Inventory & Stock Management:

Monitor inventory levels for imported goods and coordinate with the

procurement team to ensure timely restocking.

Manage the import of various hotel supplies, such as food, beverages,

furniture, and equipment.

Assist in forecasting demand for imported goods based on hotel occupancy

and event schedules.

4. Cost Control & Optimization:

Negotiate shipping costs with freight forwarders and vendors to maintain

cost-effective logistics operations.

Monitor duties, taxes, and other associated import costs to ensure they stay

within the hotel's budget.

Suggest improvements to the import process to reduce costs and enhance

efficiency.

5. Vendor Relationship Management:

Build and maintain relationships with international suppliers to ensure

high-quality service and timely delivery.

Address and resolve any disputes related to product quality, shipment delays,

or incorrect orders.

Evaluate and onboard new suppliers when necessary to meet the hotel's

operational needs.

6. Problem-Solving & Troubleshooting:

Resolve issues related to delayed shipments, damaged goods, or

customs-related problems.

Work with customs brokers, authorities, and shipping partners to resolve

import issues promptly.

Ensure no disruption to hotel operations by securing the timely delivery of

critical supplies.

7. Reporting & Communication:

Provide regular updates to the procurement and operations teams on the

status of imports.

Prepare detailed reports on shipping schedules, import costs, and vendor

performance.

Assist in planning and executing the hotel's import strategy to ensure

seamless supply chain operations.

Skills and Qualifications:

Education: Bachelor's degree in Supply Chain Management, Business

Administration, Logistics, or a related field.

Experience: 2-4 years of experience in import coordination or logistics, preferably in

the hospitality or hotel industry.

Age: 18-30 years.
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