Admin Executive-bis

4 weeks ago

Kankipadu Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

Administrative Executive Bloomingdale International School Position Administrative Executive Reports to School Principal Location Bloomingdale International School Job Summary The Administrative Executive at Bloomingdale International School is responsible for providing comprehensive administrative support to ensure the efficient operation of the school This role involves coordinating various administrative tasks managing communication and supporting the school s administrative staff and faculty Key Responsibilities Office Administration Manage the front office including answering phones greeting visitors and handling inquiries Maintain and organize office records files and databases Ensure office supplies are stocked and equipment is well-maintained Communication Management Serve as the primary point of contact for internal and external communications Draft proofread and distribute correspondence emails and other official documents Coordinate communication between the school administration faculty parents and students Scheduling and Coordination Manage the school calendar scheduling meetings appointments and events Assist in organizing school events such as parent-teacher meetings assemblies and special functions Coordinate travel arrangements and accommodations for staff and visitors as needed Support to School Administration Provide administrative support to the school principal and other senior staff Prepare reports presentations and other documents for meetings and conferences Assist with the preparation and management of the school budget Enrollment and Admissions Support Assist with the student admissions process including handling inquiries processing applications and maintaining enrollment records Support the admissions team in organizing orientation sessions and campus tours Data Management Maintain accurate and up-to-date student staff and school records Manage electronic and paper filing systems to ensure information is easily accessible and secure Generate and distribute reports as needed Policy and Procedure Implementation Ensure compliance with school policies and procedures Assist in developing and updating administrative policies and procedures Customer Service Provide high-quality customer service to parents students staff and visitors Address and resolve inquiries and issues in a professional and timely manner Event Planning and Coordination Assist in planning and coordinating school events including logistics communication and on-the-day support Coordinate with vendors and external partners for event-related services Qualifications Bachelor s degree in Business Administration Office Management or a related field Minimum of 3 years of experience in an administrative or office management role Excellent organizational and time management skills Strong written and verbal communication skills Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook and office management software Ability to handle confidential information with discretion Strong interpersonal skills and the ability to work collaboratively with diverse groups of people Key Competencies Attention to Detail Multitasking and Prioritization Problem-Solving Skills Communication and Interpersonal Skills Confidentiality and Integrity Customer Service Orientation Working Conditions Full-time position with occasional evening or weekend work required Primarily office-based with some time spent around the school campus

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