Only 24h Left: Internship

3 weeks ago

Bengaluru, Karnataka, India Arctic Wolf Full time
Job Description

Job Description

The Office Administrator Intern is a contract position for a minimum of 6 months. This individual will be responsible for supporting our office & its personnel in Bengaluru. The role is in-office and requires the applicant to be physically present on-site 5 days per week.

Primary Responsibilities and Duties

- Answer all incoming phone calls and redirect as necessar
- yProcess incoming/outgoing mail and deliverie
- sPlanning and executing of events within the office in partnership with other stakeholders including HR, People Experience, and department leader
- sManaging the access control system software including the printing of credentials, activation & deactivation of credentials, and tracking of temporary badge
- sKeep the office/kitchen tidy and stocke
- dAssisting in and completing preparation for meetings, both virtual and in-perso
- nGreeting and registering all visitors to the offic
- eManage employee gifting for life events (marriages, birth of children, etc.
- )Coordinate food deliveries during leaders site visit
- sOther duties as assigned this role supports the office and its occupants and flexibility is require

d
Key Skil

- lsProficiency with MS Outlook, Word, OneNote, PowerPoint, Excel, Slack, and other cloud-based applicatio
- nsEvent planni
- ngProficiency booking travel onli
- neStrong organization skil

ls
Key Competenc

- iesA positive attitude. This person will be the face of the office and a positive demeanor is k
- ey.Ability to process and respond to a high volume of email, instant messages, and phone ca
- llsA bias for action. The person who fills this role needs to identify and solve problems without the prompting of leadership or other internal stakehold
- ersAbility to effectively prioritize projects and tasks to ensure all initiatives are kept moving forward on the committed sched

ule

Minimum Qualifica

tions- 1+ years of experience in a similar

role
Preferred Qualific

ations- Experience managing an access control pl

atform- Strong knowledge of building systems including mechanical, electrical, & pl

umbing- Knowledge of typical means & methods of constr

uction- Knowledge of the principals of scheduling and Gantt

charts

Environment and Physical

DemandsWork is primarily sedentary in nature and can be executed sitting or standing positions in an office envi

ronment.Requires ability to utilize technology related to using a keyboard, verbal communication, and work with device screens which require visual

acuity.If located in a company office, often requires the mobility to physically navigate th

e space.In the event of business travel, mobility sufficient to utilize public and private transport and navigate to essential lo

cations.May include moving or lifting of 25 pounds or less (e.g., office chair, reams of

paper).
Travel Req

uirementsNo travel

required
Security Re

quirementsConducts duties and responsibilities in accordance with AWNs Information Security policies, standards, processes, and controls to protect the confidentiality, integrity, and availability of AWN business in

formation.
Each successful candidate will be required to pass a criminal background check and an employment verification as a condition of

employment.

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