Junior Executive

Section
- Wages & Payroll
- Job posted on
- Feb 8, 2023
- Employee Type
- White Collar
- Experience range Range (Years)
- 4 years - 8 years

**Group Company**: TVS Motor Company

**Designation**: Executive - Accounts (Executive - Accounts_Wages & Payroll), Junior Executive - Accounts (Jr Exe -Acc_Wages & Payroll)

**Office Location**:
**Position description**:
'1. Effect timely and accurate payment of salary/wages/stipend to all eligible employees of all entities.

2. Ensure and provide necessary support to the entities to comply with all statutes, rules and regulations (Income Tax, PF, ESI, Gratuity, Profession Tax, Payment of Wages/Minimum Wage/Bonus Act, etc).

3. Ensure and provide necessary support to the entities to comply investment of provident fund contributions as per the Trust rules and Govt guidelines

4. Ensure and provide necessary support to the entities to adhere on time settlement of dues to the employees on separation

5. Ensure and provide necessary support to the entities to maintain of all required records

6. Ensure and provide necessary support to the entities to institute / adhere appropriate internal controls to avoid double payment / payment to fictitious employees.

**Primary Responsibilities**:

- 1.1. Ensure timely and accurate processing of payroll.
- 1.2. Ensure the output for the current month is reconciled with previous month and exceptions are appropriately explained.
- 1.3 Ensure that all deductions towards loans, advances and statutory dues are correctly made.
- 1.4 Ensure that accounting for payroll cost and accrual for liabilities (including pro-rata liability for year end provisions such as pension, gratuity, leave salary, etc.) are made.
- 1.5 Obtain details from Corporate Office and account the payroll related entries with respect to Senior Managers.
- 1.6 Ensure that salary is credited to the bank account of all the employees on time. Ensure new recruits are paid cash (temporary) / cheque (E&M) only for the first month.
- 2.1 Ensure that all statutory payments viz., TDS, PF, ESI, Profession tax, etc., are made before due date.
- 2.2 Ensure appropriate tax is deducted on all perquisite value including loan given at concessional rates
- 2.3 Ensure that all statutory registers are maintained and returns are filed before due date.
- 2.4 Ensure TDS certificates to all employees are issued before due date.
- 2.5 Ensure deposit of unpaid bonus and unpaid salary outstanding beyond 3 years, to Labour welfare fund. gratuity to employees as applicable.
- 3.1 Maintain books of account of Provident Fund Trust and ensure completion of audit.
- 3.2 Ensure that PF Trust funds are invested as per the Government guidelines in securities which have minimum rating of AA.
- 3.3 Ensure that PF Trust accounts are audited and returns are filed with the authorities before due date.
- 3.4 Ensure PF statements of the members are updated in the system or physical statements distributed to employees before due date
- 3.5 Ensure that disbursement of funds only as per the rules of the trust to the eligible members (Loans and Settlements)
- 4.1 Ensure all recoveries are made and all dues are settled before making full & final settlement to the employees on separation
- 6.1 Institute appropriate internal controls to avoid double payment / payment to fictitious employees.
- 6.2 Ensure any additions to the employee master are supported by appropriate appointment letter.
- 6.3 Reconcile all balance sheet accounts with respect to payroll expenses on a quarterly basis (advances, loans, festival advances, salary payable etc).
- 6.4 Ensure tracking of payments for all cheques issued by payroll. Followup for any instruments remaining unpaid beyond one month.
- 6.5 Ensure maintenance of confidentiality of data and restrict access to physical records only to the authorized people.
- 6.6 Cash payments are made directly only to the person entitled to receive and all cash packets remain unpaid are returned to the custody of Cashier.
- 6.7 Provide periodical (monthly/quaterly) reconcilation of employee benefits with proper analysis of data on Manpower vs Cost (Category/department wise.
- 6.8 Ensure all records and documents are maintained for a minimum period of 8 years.

**Reporting Team**
- **Reporting Department**: Finance Department (50052144)