Executive Admin

2 months ago


Mohali, India I-Venture @ ISB Full time

Overall administrative and operational support for AIC ISB management.

We are seeking an enthusiastic individual for the new position of Executive Admin & Operations to support the AIC ISB team with administrative and operational needs.

**Key Responsibilities**:

- AIC ISB administration support to CEO and AIC ISB team
- Co-ordinating with Program Managers for all the logistic support for various programs
- Event Logistic Support, Cab bookings, Travel Bookings, Hotel Bookings, facilities booking, client co-ordination & approvals as and when required
- Database Management - Asset Database, Inventory, database of startups, speakers & database of MOUs signed with AIC
- Process Management - Following up with vendors for invoices, verifying/validating, obtaining approvals and forwarding to finance for payments
- Supervision of Housekeeping activities, monitoring and execution of repairs, service of A/cs, fortnightly pest control activity & deep cleaning activity
- Visitor Management - Co-ordination with visitors/startups for their entry into campus with prior intimation to security main gate
- Startup Entry Process - Arranging entry approvals for startups
- Interaction with all stakeholders for the upkeep of AIC ISB office
- Operational and maintenance support for Makerspace at AIC ISB

**Qualification**:Graduation

**Skills**:

- Technical: MS Office & any other relevant technical skill
- Behavioral: Quick response to any task

**Experience**: 2-3 years

**Job Interface/Relationships**:
Internal:

- With finance for payment process
- With commercials for POs
- With IT, Housekeeping, Travel desk, F&B

External:

- Vendors
- Industry
- Startup Community

**How to Apply


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