Receptionist/administration (Female)
6 months ago
Location: Hitec city, Hyderabad.
Salary : 30,000 to 50,000 Per Month
Contact:
Mukesh Kumar: HR Manager
Mobile: 8309336278
The role of a receptionist is crucial in maintaining a positive and professional image of an organization. Receptionists are often the first point of contact for visitors, clients, and employees, and they play a vital role in ensuring smooth communication and operations within the company.
**Greeting and Welcoming**: Receptionists are responsible for warmly greeting visitors, clients, and employees as they arrive at the office. A friendly and professional demeanor helps create a positive first impression.
**Managing Front Desk**: Keeping the front desk area organized, tidy, and presentable is important. This includes arranging reading materials, ensuring the reception area is clean, and maintaining a professional atmosphere.
**Visitor Management**: Signing in and directing visitors, issuing visitor badges, and notifying employees of guest arrivals are part of a receptionist's responsibility. They also ensure security protocols are followed.
**Communication**: Effective communication skills are essential. Receptionists need to relay messages accurately and professionally, both in person and through written correspondence.
**Maintaining Records**: Keeping records of visitors, appointments, and other relevant information may be required for security and administrative purposes.
**Cultural Sensitivity**: Receptionists may interact with individuals from diverse backgrounds, so cultural sensitivity and respect are important when dealing with visitors and colleagues.
**Confidentiality**: Handling sensitive information with discretion and maintaining confidentiality is a critical aspect of the role.
**Administrative Support**: Providing administrative support to various departments, such as photocopying, filing, data entry, and assisting with basic office tasks.
**Facility Management**:
- Overseeing the maintenance and cleanliness of the office premises.
- Arranging for repairs and maintenance of office equipment and facilities.
- Coordinating with building management for any facility-related issues.
**Financial Administration**:
- Assisting with basic financial tasks such as expense tracking and invoicing.
- Collaborating with the finance team to process invoices, reimbursements, and payments.
- Keeping records of office expenses and budget tracking.
**Human Resources Support**:
- Assisting with onboarding new employees and providing them with necessary resources.
- Maintaining employee records and updating contact information.
- Assisting in organizing employee events and activities
**Vendor and Supplier Management**:
- Coordinating with vendors and suppliers for office-related services and supplies.
- Evaluating and selecting vendors to ensure cost-effective solutions.
**Event Coordination**:
- Assisting in the planning and execution of company events, meetings, and workshops.
**Job Type**: Permanent
Pay: ₹30,000.00 - ₹50,000.00 per month
**Benefits**:
- Health insurance
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 2 years (required)
**Language**:
- English (required)
Work Location: In person
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