Admin Executive
2 months ago
**Job Summary**: This position is responsible for managing the day-to-day activities of the organization including managing the vendors, housekeepers & Infrastructure.
**Responsibilities**:
**Managing Infrastructure**
- Managing and ensuring proper functioning of all office infrastructure like ACs, and office equipment like printers, vending machines, etc.
- Managing paraprofessionals-related infrastructure matters like electricians/plumbers/carpenters etc.
**Facility Management - Housekeeping / Security / Catering Services**
- Assigning Duties to Housekeeping
- Stationery / Courier
- Catering
**Purchase Material/Services in consultation with the Supply Chain Management (SCM) team**
- Identifying Vendor
- Inviting, comparing and negotiating quotes
- Accepting bills, checking & releasing for payment to Finance
- Defining SLAs
**Vendor Management**
- Monitoring the performances of vendors and providing input to the team
- Maintain copies of contract/agreement as received from vendors.
- Meeting vendors to discuss issues in case of poor service quality etc.
**Managing Admin Budget**
- Monitoring the expenses related to general admin.
- Suggesting and executing cost-saving measures from time to time without compromising on quality and timeliness of delivery
**Travel**
- SPOC for all travel needs.
- Look into travel requirements like ticketing, hotel bookings, vehicle arrangement, etc. (by looking and negotiating at the cheapest option)
**Employee Engagement**
- Planning and organizing employee engagement activities
**Skills and Qualifications**:
- Understanding of Excel
- Good verbal and written skills
- Plus 6 months experience
**Job Types**: Full-time, Permanent
**Benefits**:
- Health insurance
- Life insurance
- Paid sick time
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
- Morning shift
Work Location: In person
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