Front Office Executive

4 weeks ago

New Delhi, India Sangeet Shyamala Full time

Key Requirements:
Good verbal and written communication skills
Computer skills - MS Word and Excel Multitasking, problem-solving attitude
Eager to work in an art environment
0 to 2 years experience as a front-office executive

**Education**:
Graduate in any discipline

The primary duties involve operating as the Receptionist for Sangeet Shyamala and providing administrative support to the Institution.
- Ensure reliable and professional coverage of the receptionist desk and handling official phone calls and visitors
- Maintain inquiry data and follow up with respective departments and instructors for resolution and planning
- Display strong communication skills and respond to internal and external inquiries
- Briefing new enrolments/members on course/workshop/event details as well as sharing the terms and conditions with new enrolments and instructors. Maintaining communication with all members through respective communication channels and groups to share information, updates, details and manage coordination.
- Office administration and infrastructure support including overseeing housekeeping, security staff, enrolled members, and visiting instructors
- Maintaining attendance of housekeeping, and security staff and overseeing visitors’ registers
- Being responsible for incoming and outgoing courier, material, and art
- Maintaining files, folders, and office utilities
- Manage correspondence and memos, answer routine inquiries, manage spreadsheets, and maintain personnel information systems and databases
- Provide support for special events as an integral member of the Sangeet Shyamala team
- Oversee creation of biometric log-in for new staff and instructors, cross check personnel profiles and prepare activity reports for management
- Assist with scheduling additions and changes within the institution’s operations and management software system and ensure member enrolment database is kept up to date in coordination with the accounts team
- Provide support on an ad-hoc basis on assignments involving recruitment activities and employee induction and verification
- Update and maintain various databases and generate reports and spreadsheets regarding classes, collaborations, exhibitions, events, and other activities of the institution
- Coordinate with and overlook vendors providing administrative and infrastructure-related support to the institution, ensure goals are met, costs are reviewed and approved by the management

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Day shift

Work Location: In person

**Speak with the employer**
+91 9810203632

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