Back Office Operation Executive

3 weeks ago

Gurugram Haryana, India Ajashy Engineering Sales Pvt Ltd Full time

**Job Title: Operations Executive**

**Department: Corporate Operations**

**Location: Ajashy Engineering Sales Private Limited, 1505 - 1506, 15th Floor, Tower 4, DLF Corporate Greens, Southern Peripheral Road, Sector 74 A, Gurugram, Haryana, India - 122004**

**Job Summary**:
**Responsibilities**:

- Process incoming invoices from vendors, ensuring accuracy and compliance with company policies.
- Verify invoice details, including prices, quantities, and payment terms, and reconcile discrepancies as needed.
- Coordinate with internal stakeholders to obtain necessary approvals for invoice payments.
- Maintain records of invoices, purchase orders, and payment transactions in the accounting system.
- Generate and distribute purchase orders to vendors based on requisitions from various departments.
- Monitor the status of purchase orders and follow up with vendors to ensure timely delivery of goods or services.
- Communicate with vendors regarding invoice and payment inquiries, resolving issues promptly.
- Prepare regular reports on invoice and purchase order status for management review.
- Collaborate with the finance team to reconcile accounts payable and accounts receivable records.
- Assist with other back-office tasks, such as data entry, document filing, and administrative support, as needed.

**Requirements**:

- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Proven experience in invoicing, purchasing, or accounts payable/receivable roles.
- Strong numerical skills and attention to detail, with the ability to spot errors and discrepancies.
- Excellent communication and interpersonal skills, with the ability to interact professionally with vendors and internal stakeholders.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Problem-solving abilities and the capacity to work independently or as part of a team.
- Familiarity with procurement processes and best practices.
- Knowledge of accounting principles and understanding of financial documents.
- Strong organizational skills and the ability to maintain accurate records.

**Skill Set**
- Should have good communication and convincing skills.
- Should be able to work with a Team.
- Should be Committed & Ambitious

**Eligibility**
- Graduate, MBA
- Experience of 5 years or more in similar profile preferable
- IT knowledge and experience in ERP shall be added advantage
- MS Office proficiency
- Should be based at Gurgaon

**Benefits**
- Good growth prospective
- Salary + Incentives
- All Statutory Compliances in place
- Good & Healthy Work Place
- Immediate Deployment
- Health & Accidental Insurance

**Salary**
- 25K - 40K based on knowledge and experience

**Things you should know**
- Engineering Company serving majorly Marine, Shipping, Oil & Gas, Water & Offshore
- industry
- We do engineering solutions, equipment manufacturing & render O&M & AMC services
- We have offices at Gurgaon, Singapore & Indonesia
- We have clients in India, Singapore, Middle East, Russia, Israel, Zambia, China
- Our websites
- Job Location
- Gurgaon Office, DLF Corporate Greens, Sector 74A
- Job Timings
- 9:00 AM to 6:00 PM
- Weekly off on Sundays, 2nd & 4th Saturday

Pay: ₹22,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Operations: 5 years (preferred)

Application Deadline: 16/05/2024
Expected Start Date: 20/05/2024

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