Document Controller
4 weeks ago
Role Summary
WSP is currently seeking a Document Controller to join Rail & Transit team, supporting major project initiatives in the GTA. Our Rail & Transit team is one of our most connected, collaborative groups, working in partnership with several internal and external client groups. As a Document Controller, you will play an important role in maintaining relationships with multiple stakeholders and will take ownership of the documentation process through several stages of design & construction.
As a member of the Transportation Systems team, you will be given opportunities to use your transferrable skills to define processes, create document management plans, mentor the junior team members, You will be supported by management to develop work plans and professional skills to become a strong leader in the consulting environment.
**Responsibilities**:
The Document Controller cum French Translator is responsible for managing and undertaking the flow of project data (compiled by other team members) into project records.
Project records are maintained on multiple platforms and systems, including on protected shared drives, Aconex and ProjectWise.
The specific responsibilities of the position include:
- Manage and track incoming and outgoing project communications and documents;
- Store, secure, revise, retrieve and distribute electronic documents (if required, hard copy documents);
- Process and control engineering documents, and drawings in accordance with established guidelines and client-specific procedures
- Review reports, specifications, and other engineering documents to ensure adherence to quality and document standards;
- Translate a variety of documents including Project technical, Proposal and marketing materials.
- Ensure translated texts retain the original meaning, style, and tone.
- Proofread and revise translations for accuracy and coherence.
- Collaborate with clients to understand and meet their translation needs.
- Coordinate with Project Managers to track project schedules, as well as being responsible for the submission of deliverables to the client;
- Participate in weekly Leads meetings, and other resource management workshops, in order to understand the evolving document control and management needs of the team;
- Conduct quality assurance checks on outgoing submissions;
- Manage the flow of records to and from all appropriate parties;
- Respond to internal and external drawing and documentation requests;
- Timely archiving of project records;
- Prioritizing multiple submissions, seeking guidance from leadership as may be required;
- Easily adapt to changing processes and concepts;
Desired Skills
- 3-5 years experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry;
- **Minimum DELF B2 certification is mandatory**:
Excellent written and spoken language skills.
- Ability to deal effectively and professionally with all staff levels within the office and remotely;
- Knowledge of project documentation and engineering terminology;
- Experience in various electronic drawing file formats;
- Strong written, verbal, communication, and interpersonal skills.
- Post-secondary education would be an asset.
- French Expert
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