Procurement Officer
7 months ago
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Main Responsibilities
- Manage and process all vessels subscriptions ensuring that:
- Every subscription is linked to a purchase order.- Purchase orders are correctly created and account coded.- Invoices are matched to correct purchase orders and financial period.- Missing invoices to be identified and followed up with suppliers.- Raise separate purchase orders for any exceptional cost and set for vessel managers’ approval.
- Manage Corporate Procurement spend as follows:
- Purchase orders are raised in accordance with procedures and/or work with stakeholders on the creation of Purchase orders- Goods receipt transactions are recorded- Invoices are matched to purchase orders- Report non-conformances
- Manage Vessel & Corporate Procurement Invoices as follows:
- Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.- Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt - 2 working days- Ensure all invoices are registered with the correct vendor, amount & currency.- Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.- Liaise with other management centres, Procurement officers, WVA Treasury, Corporate Accounts and vendors with regards to invoice receive from suppliers.- Statement of accounts and payment queries- Vendor Bank Details- Other duties as assigned.
Accountabilities- The position will be measured against timely creation of Subscription Purchase Order- The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.- The position will be measured on accuracy of the invoices registered in system.- The position will be measured on achievement of Invoice Turnaround time against KPI set- The position will be measured on the response time on attending internal and external queries
**Qualifications**:
- Mandatory requirements- Diploma/Degree in commerce, business administration, accounting and/or finance.- Fair command of English.
- Additional preferences- Customer focused and excellent command of English.- Good organizational skills.- Analytical Skills- High Level of Drive & Determination- Solution first approach- Strong interpersonal skills - ability to get along with diverse personalities and cultures.- Flexible, out-of-the box thinker who is comfortable working under pressure.- Pro-active attitude with strong sense of ownership
- Process Involvement
All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word
WSM
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