Administrative Officer

3 weeks ago


Sherpur Kalan Ludhiana Punjab, India Bharti Foundation Full time

Department
- Senior Secondary
- Job posted on
- Dec 24, 2024
- Employment type
- Non-Teaching

**Position Title**

**Administrative Officer**

**Band**
- F

**Department/Function**
- Senior Secondary

**Location City**

**State**
- Punjab

**Region**
- 1

**Number of Positions**

**Reporting to (Designation/Role)**
- Principal

**Reported by**

**(Designation/Role)**

**Ideal Age Bracket**
- 25-45

**Qualification**
- Bachelor’s degree

**Experience** (in years)
- 03-05 years of experience in Admin

**Skill**
- Strong communication skills
- Proficiency in MS Office (MS Excel, MS Doc and MS PowerPoint, in particular)

**Key Roles & Responsibilities**
- Preparatory work in connection with new admissions and maintenance of admission records.
- To support the implementation of the Annual School Calendar by coordinating the Academic Operations in close coordination Principal / Vice Principal / designated teacher.

2 School level compilation of the Monthly School Report in the prescribed format in close coordination with Principal / Vice Principal / designated teacher of the School and submission to Head Office by every 5th of the month.

3 Overall supervision of the Mid Day Meal and account for all financial requirements.

4 Oversee the implementation of quality processes and procedures. Maintaining and checking of all school registers for correct record keeping.

5 Be the point of contact related to all IT issues for the Schools.

6 School event management and VIP visits to include a report and record of photographs.

7 Monitor duties of all support staff and vendors.

8 Support Teacher training activities with regard to venue and coordinate availability of teachers as per the training schedule.

9 Plan, organize and coordinate continuing community outreach programs and carry out liaison with village Sarpanch / Panchyat / local leaders as per directions of Principal / Vice Principal.

10 Liaison with Government agencies at the State level, supporting the Principal / Vice Principal.

11 Personally monitor critical issues of the School as deemed necessary by the Principal / Vice Principal e.g. school drop outs, enrollments, construction, land issues etc and handling unforeseen circumstances.

**ADMINISTRATIVE RESPONSIBILITY**:
1. Travel and Hotel Bookings of School staff for various travels.

2. Facility Management of Sr.Secondary Schools through outsource agency.

3. Attendance verification of academic / administrative staff and manpower supplied through outsourced agency as per the agreement signed off with the agency.

4. Maintenance of data base of non-teaching / teaching staff that has been issued data cards / sim cards and mobile phone numbers along with their mobile phone and sim numbers. Issue of Mobile Sim’s and Data Sim’s to new joinees and support to existing staff as and when required.

5. Intimation to Head Office and State Procurement Team of any asset receipt with complete details for insurance.

6. Generation of asset numbers through Head Office - Finance Department and marking on asset accordingly.

7. Proper warehouse management at respective Sr.Secondary School.

8. Courier and Postal Management at the school level with complete records.

9. Issue of staff and school stationery as per approved quantities and budgets.

10. Preventive Maintenance of Assets.

11. Security arrangements of school and campus during day and night, including fire prevention and fire fighting arrangements.

12. Satisfactory arrangements for supply of drinking water, proper hygiene sanitation and conservancy arrangements.

13. Maintain First Aid Box and transfer of serious cases to nearest medical centre. Arrange yearly medical check ups of students.

14. Arrange remittances in accordance with rules to telephone, electricity and water authorities.

**PROCUREMENT RESPONSIBILITY**:

- Vendor development for school level procurement as per Procurement Policy and in consultation and coordination of State Procurement Team.
- Placement of Purchase Orders of decentralized items.
- Quality check of all the material received.
- Record keeping of all items received in the school
- MIS of Inventory by 5th of every month to be sent to Head Office.

**ACCOUNTS**
- Meet the petty expenses of the school, maintenance of accounts and handing over the same to Accounts Section each month at Head Office.
- Ensure timely submission of periodical reports and returns.
- Maintain demand register and sanction register
- Maintenance of cash account books and ledgers.
- Preparation of vouchers of daily income / expenditure and necessary entries in cash books / ledgers.
- Liaison with school banker for salary and other related issues.
- Prompt processing and payment of bills.
- Overall responsibility of Accounts Office covering all matters concerning accounts.


  • Office Administrator

    2 months ago


    Ludhiana, Punjab, India Evaa Immigration Services Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator...

  • Office Administrator

    3 months ago


    Ludhiana, Punjab, India Royal Sales Corporation Full time

    The Office Administrator will be responsible for overseeing the smooth operation of daily office activities, ensuring organizational effectiveness, and providing administrative support to the team. This role is essential in maintaining a well-functioning, efficient office environment that supports the broader goals of the company. **Key...

  • Administrative Officer

    9 months ago


    Ludhiana, Punjab, India BCM School, Basant Avenue, Dugri Road, Ludhiana Full time

    **Job Summary** The role of Administrative Officer is to support School Principal in ensuring proper working of all available facilities, security, transport, external liaisons and coordination with school management. **Required Experience, Skills and Qualifications** Postgraduate with administrative experience in school. Preference to retired Armed...

  • Office Administrator

    7 months ago


    Ludhiana, Punjab, India Life Solutions Company Full time

    **Office Administrator (Female only)** **Salary**: up to 17,000 per month **Qualification**: Any Graduate **Experience**: 3+ yrs. **Location**: Near Ansal Plaza, Ferozpur Road, Ludhiana **Job Profile** - Person must have good administration skills. - Very good communication skills - Good Personality -------------------------------------- - **Life...

  • Office Administrator

    7 months ago


    Ludhiana, Punjab, India Rana hospital Full time

    Wanted an admin cum HR person for handling the hospital administration. **Salary**: ₹15,000.00 - ₹25,000.00 per month Schedule: - Day shift - Fixed shift Supplemental pay types: - Overtime pay **Experience**: - Microsoft Office: 1 year (preferred) - total work: 1 year (preferred) Ability to Commute: - Ludhiana, Punjab (required) Ability to...

  • Office Administrator

    4 months ago


    Bal Kalan, Amritsar, Punjab, India Super Cord Textile Mills Full time

    **ONLY MALE CANDIDATE CAN APPLY** **We are looking for a well literate administrator for our company.** **Usually his job will be to do** **Manual Work** **Bill making** **e - invoicing etc** **Experience**: - Microsoft Office: 1 year (required) Work Location: In person


  • Ludhiana, Punjab, India GS Jhajj Communications Full time

    Required Urgently an Office Administrator and Controller with experience in Telecommunication Industry. **Job Types**: Full-time, Permanent **Salary**: ₹8,000.00 per month **Benefits**: - Health insurance - Leave encashment Schedule: - Day shift - Monday to Friday Supplemental pay types: - Commission pay - Performance bonus - Yearly...


  • Ludhiana, Punjab, India Life Solutions Placement Full time

    Job opening for a Office administrator/ Receptionist Qualification: Graduation Female required experience: Fresher - salary up to 15000 per month Experience: 1 to 2 years - salary upto 20000 per month Location: Ludhiana Contact: 9464366899 **Salary**: ₹15,000.00 - ₹20,000.00 per month Schedule: - Day shift Ability to commute/relocate: -...

  • Office Administrator

    4 months ago


    Ghumar Mandi, Ludhiana, Punjab, India FOMERAH Full time

    **Urgent Hiring for //Office Administrator// Profile in Ludhiana Location.** **Job Summary**: The Office Administrator will ensure the smooth running of the office on a day-to-day basis and provide administrative support to the management team. This role is critical in ensuring efficient operation and maintenance of office systems, supporting management,...

  • Office Administrator

    7 months ago


    Ghumar Mandi, Ludhiana, Punjab, India FOMERAH Full time

    **Urgent Hiring for //Office Administrator// Profile in Ludhiana Location.** **Job Summary**: The Office Administrator will ensure the smooth running of the office on a day-to-day basis and provide administrative support to the management team. This role is critical in ensuring efficient operation and maintenance of office systems, supporting management,...

  • Administration Officer

    2 months ago


    Thakarwal, Ludhiana, Punjab, India Digimap Technologies Full time

    **Job Title: Administration Officer** Location: Clay World School, Ludhiana About Us: Clay World School is a pioneering institution in Punjab offering a unique experiential learning curriculum for children from Pre Nursery up to Grade 12. Our focus on mindfulness, life skills, and academic excellence makes us the first truly international school in the...

  • Office Administrator

    2 weeks ago


    Ludhiana, India Hazel Career Services Full time

    Ludhiana, Dugri, Sherpur, ferozpur road Job Openings for 5 Office Administrator Jobs for Freshers in Ludhiana,Dugri,Sherpur,ferozpur road having Educational qualification of : Other Bachelor Degree, Post Graduate Diploma with Good knowledge in Accounting,Office Administration etc. - Experience- 0 - 3 Years- Salary- 1 Lac To 2 Lac 25 Thousand P.A.- Industry-...

  • Office Administrator

    3 months ago


    South City, Ludhiana, Punjab, India Shri Ram Global School Full time

    Perform Administrative duties to support academic offices. The administrative assistant will respond to inquiries from students, and employees, and maintain standards of confidentiality and privacy in accordance with the school, or any other protected documentation. **Provide Program Support: - **The Administrative Assistant greets visitors, answers, and...

  • Principal

    3 months ago


    Sherpur Kalan, Ludhiana, Punjab, India Bharti Foundation Full time

    Department - Senior Secondary - Job posted on - Oct 28, 2024 - Employment type - Non-Teaching **Number of Positions : 1** **Reporting to (Designation/Role): DGM-Program** **Ideal Age Bracket : 35-45 Years** **Qualification**: - Full-time master degree in any discipline from a recognized University. - B.Ed. (Full time) from a recognized institution,...


  • Ludhiana, India Emerging Platforms Full time

    We are hiring for administrator officer for a reputed office in Ludhiana location. Must have knowledge of banking work like account opening and documentation of KYC. Location: - Civil lines Job timing: - 10 am to 7 pm Salary can go upto 15k + petrol. **Salary**: ₹12,000.00 - ₹15,000.00 per month Schedule: - Day shift Supplemental pay types: -...

  • Office Administrator

    7 months ago


    Sahibzada Ajit Singh Nagar, Ludhiana, Punjab, India Amaze Technosoft Pvt Ltd Full time

    **Job brief** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities...


  • Ludhiana, India Vasal Educational Group (IVY world play school, ludhiana) Full time

    Qualification: Graduate: Proven Experience in School Administration of at least 3-5 years Experience of handling the transportation, Operations management of the school, Excellent organizational and leadership skills, proficient. in MS Office **Job Types**: Full-time, Contractual / Temporary **Salary**: ₹30,000.00 - ₹35,000.00 per month Schedule: -...

  • Office Administrator

    7 months ago


    Sahibzada Ajit Singh Nagar, Ludhiana, Punjab, India Amaze Technosoft Pvt Ltd Full time

    **Job brief** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities...


  • Ludhiana, Punjab, India DSO SOFTWARE Pvt.Ltd. Full time

    **Job Title: Administrative Assistant/Coordinator** **Responsibilities**: 1. **Office Management**: - Greet and assist visitors. - Answer and direct phone calls. - Manage office supplies inventory and place orders when necessary. - Maintain a clean and organized office environment. 2. **Administrative Support**: - Assist with scheduling meetings,...


  • Ludhiana, India Personality Plus Full time

    **Job Summary** We are looking for Female Office Administrator in Ludhiana. **Responsibilities and Duties** Administration related work Documentation & Filing Reporting directly to Managing Director & coordinate for the daily tasks given Team & Task Management Maintaining MIS of Asset Handover **Key Skills** MS Excel, MS Word **Required Experience and...