Billing Coordinator

1 month ago


Ahmedabad, India Comet Performance Chemicals Pvt Ltd Full time

DAILY:
1. Sales order punch in system in following cases
- In absence of marketing Executive
- Direct purchase order comes through mail or call ( same inform to concern marketing person )
- In case of system or software error
- Internal Transfer

2. Sales Invoice make & forward to Godown through system auto generated mail, if not system not working then do via outlook mail

3. E way bill generate & forward it to Godown

4. Sample procedure
- Sample invoice generation & mail to Godown
- Follow up with concern person in Godown for sample dispatch / office sending
- Check material name & proper packing
- Co ordinate with courier person for courier sample & take docket number & forward it to party
- If sample dispatch through Godown, take signed copy from Godown & inform marketing person for the sample delivery

5. Co ordinate with Godown regarding dispatch & delivery status & any important information

6. Collect outstation parties LR copy from Internal team, upload it to SAP & mail it to direct party & share it with concern marketing person in office

7. Outstation sales invoice cross check with Authorised person & courier to parties & delivery confirmation from party

8. End of day billing report mail to dispatch team for verification

9. Dispatch report mail to Godown & received confirmation from Godown for dispatch done or not at EOD

10. If any LR found without company stamp & signature then inform to Authorised person & send back to Godown for receiving

11. Invoice Cancellation in following cases
- Order cancel / postpone dispatch
- Part material dispatch
- Material physically not available of not good condition
- Price issue
- Material return on same day
- Production/ payment issue
- Wrong invoice made by mistake

12. Mention reason for invoice cancellation in teams group, get approval from authorised person & follow up with IT person for cancel entry in SAP

13. Make credit note in system for specific reason, approval from authorised person & send it to party through mail / hard copy

14. For internal transfer, Take price from inetrnal team, add price in system by IT Person & make internal invoice & give it to purchase department.

15. Itemwise date wise sales report to Management

*Exeperiance level: 1-2 Years with good English communication skill/Freshers can also apply

*Note: Immediate joiners prefer

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 1 year (required)


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